Executive Assistant

KFC•Plano, TX

10h

About The Position

This role ensures that the assigned Leadership Team member(s) and other department leadership operate efficiently and effectively by providing cross-functional administrative support in a fast-paced work environment. This key individual will manage multiple deliverables, commitments, and correspondence in support of the function’s needs and foster an overall high-performing work environment for the executive and the functional team(s).

Requirements

5+ years of administrative experience with extensive knowledge of general office practices
General understanding of corporate collaboration and business acumen
Experience working with Global business and managing International time zones
Superior software skills including Microsoft Office products and the ability to compose, type, and proof a variety of letters, documents, and presentations with minimal supervision
Solution-oriented mindset
Flexibility, detail and results orientation, and strong follow-through skills
Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment
High degree of integrity when dealing with confidential and sensitive information
Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills
High integrity and work ethic
Excellent collaboration skills

Nice To Haves

Bachelor’s degree
Prior experience supporting executives

Responsibilities

Manages and serves as the gatekeeper for all executive (L14+) calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.
Routes or answers correspondence not requiring executives’ attention; analyzes situations and responds accordingly.
Coordinates team building programs, manages department meetings, and drives culture initiatives.
Supports onboarding logistics for new functional team members.
Manage office supplies and order as needed or requested.
Reviews and tracks expense reports and code and track invoices.
Provides support for functional team members visiting from other markets internationally.
Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
Supports and assists the Leadership Team (LT) with outside boards as required.
Act as a trusted partner to the KFC US LT and other KFC US Executive Assistants.
Creates all travel arrangements, including international and domestic flights and lodging.
Obtains and oversees all visa documentation for travel in partnership with the immigration team.
Coordinates international and domestic travel agendas and provides itineraries.
Monitors and adheres to all international travel regulations when organizing travel.