Executive Assistant

NICE • Hoboken, NJ

4h • Hybrid

About The Position

The Executive Assistant provides analytical and specialized administrative support to ease the workload of executives, managers, and staff by handling complex tasks and advanced administrative duties. Analyzes issues, determines appropriate approaches, collects and interprets data, and prepares detailed reports and recommendations. Coordinates activities across departments and with external partners. Collaborates with company personnel at all levels to gather information and compile reports. This role often involves handling sensitive or confidential matters and may span various functional areas.

Requirements

• High school diploma (or equivalent) required; progress toward a college degree is welcome
• 3+ years of success in a fast-paced business setting
• Demonstrated knack for tackling challenges and delivering smart solutions
• Confident across MS Office Suite, with advanced know-how in Excel and PowerPoint
• Renowned for meticulous attention to detail and accuracy
• Exceptionally organized -- able to manage multiple priorities without missing a beat

Responsibilities

• Arrange meetings, training, and coordinate with various departments across the NiCE organization
• Record meeting minutes and action items stemming from all team meetings and manage those action items by engaging various departments (as needed) across the organization
• Engage confidently with C-suite leaders, clients, and stakeholders while maintaining poise and professionalism in every interaction
• Coordinate, track, and report on travel and expenses as needed
• Participate in on-going training as needed
• Follow current processes and be prepared to make frequent changes in processes
• Work in a rapid-paced environment, multi-tasking effectively
• Serve as a trusted extension of the executive team, bringing calm authority, sound judgment, and a composed demeanor to fast-moving, high-visibility situations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED