Executive Assistant

Monash • Clayton, NC

4h

About The Position

Monash University has an exciting opportunity for an Executive Assistant. The Executive Assistant provides a range of high-level secretarial, administrative and office management services to support the Deputy Vice-Chancellor (Indigenous), Senior Director of the Office of the Deputy Vice-Chancellor (Education) and Chief Coursework Officer. The Executive Assistant undertakes key support functions to ensure the smooth and professional operation of the office including: drafting and editing correspondence, papers and reports, facilitating communication and workflow, scheduling meetings, event coordination, providing secretarial support for committees and working groups, managing and screening telephone calls, diary management and liaising with university staff and external bodies.
As the successful candidate you will be responsible for providing executive support services to committees, working groups and projects, including organising venues, preparing agendas and meeting documents, taking and preparing minutes and implementing and following-up action items. Further, you will liaise with and act as conduit between senior managers and stakeholders, colleagues and clients on a variety of organisational matters including facilitation of meetings, travel and communication.

Requirements

• Strong educational background or substantial relevant skills and work experience
• A degree in a relevant field with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training

Responsibilities

• Drafting and editing correspondence, papers and reports
• Facilitating communication and workflow
• Scheduling meetings, event coordination
• Providing secretarial support for committees and working groups
• Managing and screening telephone calls
• Diary management and liaising with university staff and external bodies
• Providing executive support services to committees, working groups and projects, including organising venues, preparing agendas and meeting documents, taking and preparing minutes and implementing and following-up action items
• Liaise with and act as conduit between senior managers and stakeholders, colleagues and clients on a variety of organisational matters including facilitation of meetings, travel and communication

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level