Executive Assistant, AWS Global Public Policy

Amazon • Arlington, VA

1d • Onsite

About The Position

The AWS Global Public Policy (GPP) organization is seeking an experienced, driven, and detail-oriented Executive Assistant with a proven track record of high performance under pressure.
In this role, you will initially provide temporary support to the Global Public Policy Front Office/Headquarters in Seattle, WA, transitioning to support one or more members of the GPP Leadership team upon the return of a current Front Office/HQ team member. You may also serve as a backup during EA absences across the organization and assist with broader Front Office/HQ operations. This position reports directly to the Front Office/HQ Program Manager during the coverage period.

You will be a candidate that thrives in a fast-paced, dynamic environment and can manage high volumes of complex tasks with minimal guidance. Success in this role requires a bias for action, strong communication skills at all levels, exceptional organization, and the highest standards of integrity and discretion when handling confidential information. As the first point of contact for a global team engaging with headquarters, you will serve as a trusted resource and ambassador — embodying professionalism and soft diplomacy.

This role requires five (5) days a week in office.

Requirements

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Experience in English-language communication skills, both written and verbal
• Experience with executive level calendar management, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
• Experience with domestic or international travel coordination, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Knowledge of Microsoft Office including Outlook, Word, and Excel

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience engaging and influencing senior executives, demonstrating a strong familiarity with decision-making processes in enterprise customers
• Experience in senior level leadership support, or experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience handling ambiguous or undefined challenges through strong problem solving abilities
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience in a fast-paced, high-tech company
• Experience working in a fast-paced, rapidly changing operations environment
• Experience working in a fast-paced and highly cross-functional organization
• Experience in working directly with government officials and regulatory bodies
• Familiarity with AI tools for research, contract analysis, or document review as well as best practices for Executive Assistant role.

Responsibilities

• Partner with the Front Office/HQ Program Manager, anticipate the org's needs and preferences, and independently resolve escalations without relying on the leader's direction for day-to-day decisions.
• Manage complex calendars strategically to optimize the principle's time and maintain high productivity, ensuring business objectives and rhythm of business needs are met.
• Coordinate domestic and international travel, process expense reports, and maintain organizational charts.
• Proactively plan and organize events, team offsites, summits, and activities in partnership with leadership and the GPP Front Office/HQ Support team.
• Track key deliverables, follow up on overdue items, and drive completion.
• Document processes as they are learned for future reference.
• Partner with assistants across the team and company, fostering collaboration in a multicultural environment.
• Demonstrate empathy, critical thinking, and a genuine desire to understand others.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed