Executive Assistant

WEG Transformers USA•Washington, MO

1d•$60,000 - $74,000•Onsite

About The Position

WEG designs and builds solutions that keep the world moving—quietly, reliably, and with heart. Our teams span the globe, yet we operate with the simplicity and care of a close-knit shop. We invest in people, engineering, and sustainability so our customers—and our communities—feel the difference. WEG blends global scale with thoughtful stewardship, backed by deep technical expertise and a broad family of products. (2024 net revenue R$38.0 billion ~$7.26 billion USD) WEG manufactures power and distribution transformers in Washington, Missouri, and continues to invest locally—most recently through a $77M expansion that strengthens U.S. grid reliability, supports clean-energy growth, and creates 50 new jobs . If you love making busy days feel effortless, you’ll feel right at home here. As our Administrative Assistant (Executive Support) , you’ll support the rhythm of our Executive Committee (ExCo) and staff managers while shaping a warm, polished front-desk experience. You’ll greet guests, orchestrate calendars, coordinate flawless travel, support VIP and Board events, and manage time-sensitive details with grace, intuition, and accuracy. Full WEG benefits package, including medical, dental, vision, 401(k) plans, and paid vacation.

Requirements

Demonstrates discretion and independent judgment when handling sensitive information.
Communicates clearly and kindly , both verbally and in writing.
Uses Microsoft 365 confidently (Outlook, Word, Excel, Teams, SharePoint).
Manages multiple priorities calmly , staying organized even on shifting days.
Delivers attentive, thoughtful customer service to employees, visitors, and vendors.
Protects confidential information and embodies the WEG Code of Ethics (4th Edition).

Nice To Haves

AAS in Business or related field.
3+ years of administrative or executive support experience , ideally with senior leaders.
Strong meeting-minute and documentation skills , with clear formatting.
Experience with complex travel coordination , including international arrangements.
Event-planning and budget-tracking experience (onsite, offsite, and VIP events).
Intermediate Excel and polished document-formatting skills .

Responsibilities

Own the front desk during business hours and set a calm, welcoming tone.
Greet visitors with warmth, manage access, and direct calls with care.
Maintain a tidy, ready-for-anything reception area.
Administer door-access systems and related technology with precision.
Shape well-balanced calendars for leaders; anticipate needs before they surface.
Capture clear, timely meeting minutes and assemble polished board packets.
Coordinate travel across WI, GA (Atlanta area), Brazil, Mexico, and beyond; manage every detail and pivot easily when plans change.
Partner closely with the HR Administrative Assistant to ensure coverage.
Plan and track budgets for: Holiday events Quarterly All Employee meetings (off-site) Onboarding events (up to 26 per year)
Support VIP and Semi-annual WTU Board visits; adjust schedule when needed.