Executive Assistant (On-Site, Long Island)
About The Position
A DAY IN THE LIFE Act as the point of contact among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Manage the President’s calendar, set up meetings and send meeting reminders. Daily meetings with the President to review the schedule. Make travel and accommodation arrangements. Rack daily expenses and prepare weekly, monthly, or quarterly reports. Format information for internal and external communication – memos, emails, presentations, reports. Plan Office CEO and visitors’ events, visits, and meetings. Take minutes during meetings. To assist Accounts with the President’s credit card statements and reconciliation. To review expenses of specific individuals. Greeting candidates who will be interviewing with the President. Assist in the planning of summer and holidays parties.
Requirements
- Attention to detail
- Able to prioritize effectively
- Ability to work individually and as part of a team
- Well-organized
- Reliable
- Discretion and confidentiality
- Proactive
- Multi-tasking
- Project management
- Time management
- Excellent MS Office knowledge
- Excellent verbal and written communication skills
- Exceptional writing, editing, and proofreading skills
- Bachelor’s degree preferred
- 2 years of proven experience as an Executive Assistant, Personal Assistant or Project Management
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Act as the point of contact among executives, employees, clients, and other external partners.
- Manage information flow in a timely and accurate manner.
- Manage the President’s calendar, set up meetings and send meeting reminders.
- Daily meetings with the President to review the schedule.
- Make travel and accommodation arrangements.
- Rack daily expenses and prepare weekly, monthly, or quarterly reports.
- Format information for internal and external communication – memos, emails, presentations, reports.
- Plan Office CEO and visitors’ events, visits, and meetings.
- Take minutes during meetings.
- To assist Accounts with the President’s credit card statements and reconciliation.
- To review expenses of specific individuals.
- Greeting candidates who will be interviewing with the President.
- Assist in the planning of summer and holidays parties.
Benefits
- $75K-85K USD salary
- Clear path for career advancement
- Job stability and leadership support for development
- Affordable health, dental, and vision insurance plans
- 401K retirement savings plan with generous employer match!
- Life insurance
- Paid maternity/paternity leave
- 20 days to start in vacation time, and more earned each year
- Paid sick time
- 12 paid public holidays
- Additional paid leave for your birthday, wedding, moving house, holiday shopping, and more
- Future work-from-home opportunities; 1x day a week
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
