Executive Assistant - OCS

Archdiocese Of Denver•Denver, CO

About The Position

Are you ready to bring your professional expertise and faith together in service of the Church’s mission? The Archdiocese of Denver is seeking a highly organized, proactive, and mission-driven Executive Assistant to provide high-level support to the Superintendent and the Office of Catholic Schools (OCS). This role serves as a trusted partner to leadership, ensuring seamless operations, effective communication, and strategic administrative support across the office. Why Join Us? Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life. Mission-Driven Work: Your contributions will have a lasting impact on our Church and community. Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.

Requirements

Be a fully initiated Catholic in communion of the Catholic Church and intentionally loving out the five precepts of the Church (CCC 2041 – 2043).
Understand and align with the values and mission of the Catholic Church in an apostolic age
Strong commitment to Catholicism and the New Evangelization; able to coordinate and lead team efforts.
High school diploma or equivalent required; associate’s degree or higher preferred.
5 years of administrative support experience, ideally in an office, school, nonprofit, or similar professional environment.
Experience with financial processing (invoices, expense reports, budget support) preferred.
Proficiency in Microsoft Office, SharePoint, and Teams required; familiarity with accounting/ERP systems (e.g., Intacct) a plus.
Strong written and verbal communication skills, with ability to prepare documents and meeting materials.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong organizational and time management skills.
Ability to manage multiple tasks and deadlines.
Ability to manage multiple tasks and deadlines.
Valid driver’s license and ability to travel to parishes and event locations.

Nice To Haves

Experience supporting multiple leaders or departments simultaneously is helpful.
Proficiency with Microsoft Office, SharePoint, Teams, and digital file systems.

Responsibilities

Financial Support: Provide comprehensive financial support by partnering on budget preparation, reconciling financial reports, managing purchases, processing invoices and expenses, and coordinating stipend requests.
Calendar Management: Manage and optimize the Superintendent’s calendar by scheduling and prioritizing meetings, coordinating logistics, resolving conflicts, and ensuring timely preparation with agendas and materials aligned to organizational priorities.
Meeting Coordination: Coordinate and execute meetings by developing agendas, preparing materials and presentations, managing logistics and participation tracking, and compiling and sharing evaluation results.
Records Retention and File Management: Oversee records retention and file management by maintaining physical and digital records, managing SharePoint and Teams, ensuring compliance with retention guidelines, supporting HR needs, and coordinating transcript and reporting processes.
Executive & Administrative Support: Provide high-level executive and administrative support through strategic planning, professional communication, and preparation of memos, reports, and leadership materials aligned with organizational priorities.
Communications and Coordination: Lead communications and coordination by supporting the Board of Members, managing meeting materials and records, serving as a primary point of contact for inquiries, and facilitating clear, timely communication across stakeholders and internal teams.

Benefits

Comprehensive health, dental and vision coverage options
Virtual care with MyCatholicDoctor.com
Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy.
Natural Family Planning up to $500 per year for education, supplies, and materials.
Maternity Management Program Guidance and educational materials
Parental Leave
Generous Paid Time Off: 22 days starting (accrued) + 18 paid holidays (including the full week between Christmas and New Year’s.
Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals.
Employer-Paid Life Insurance, and Short & Long-term disability
Catholic Biblical School: Free and discount courses