Executive Assistant

HindlePower, Inc.•Easton, PA

16h

About The Position

We are a growing manufacturing company seeking an experienced Executive Assistant to the CEO to serve as a trusted partner and operational extension of our Chief Executive Officer. This role goes beyond traditional administrative support and plays a key part in project coordination, leadership support, and cross-functional execution during an exciting period of company growth. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

5+ years of experience supporting senior executives (CEO support preferred)
Demonstrated experience coordinating or managing projects
Experience in manufacturing, operations, or industrial environments preferred
Exposure to basic finance or accounting support (AR/AP) preferred
Strong organizational, communication, and time-management skills
High level of discretion, professionalism, and attention to detail
Proficiency in Microsoft Office suite of applications

Responsibilities

Manage the CEO's calendar, scheduling, and priorities
Coordinate meetings, prepare agendas, document action items, and track follow-ups
Handle confidential correspondence and sensitive information
Arrange travel and logistics as needed
Support and track CEO-led initiatives and company-wide projects
Track project timelines, task lists, and milestone tracking
Prepare executive summaries, reports, meeting briefs
Compile weekly, monthly, and quarterly dashboards
Coordinate across departments to ensure follow-through and accountability
Prepare project updates and executive summaries
Assist with leadership team coordination, particularly within operations
Support leadership meetings, planning sessions, and follow-up actions
Serve as a liaison between the CEO and department leaders
Assist with accounts payable and accounts receivable administrative tasks
Organize invoices, documentation, and approvals for special projects