Executive Assistant

General Dynamics Information Technology • Falls Church, VA

9h • Hybrid

About The Position

General Dynamics Information Technology is seeking an Executive Assistant primarily to support a Vice President, General Manager. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance. Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. You will contribute to the efficiency of our team by providing personalized and timely support to the Vice President, General Manager. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment. MEANINGFUL WORK AND PERSONAL IMPACT As an Executive Assistant, the work you’ll do at GDIT will be impactful.

Requirements

• Experience: 8+ years of experience as an Executive Assistant or in a senior administrative support role and an Associates Degree or equivalent
• Role requirements: Strong judgment and discretion in handling confidential or sensitive information.
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization
• High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships with executives, peers, and external partners
• Demonstrated ability to take initiative, anticipate needs, and work independently in a fast-paced, dynamic environment
• Highly organized and detail-oriented, with strong prioritization and time management skills
• Curious about emerging technologies, such as AI and eager to explore new ways to enhance productivity and effectiveness
• Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and comfortable with new learning tools.
• Experience with systems such as Concur (or similar expense reporting tools), SharePoint, and virtual meeting platforms.
• Location: This role will require working in our GDIT facility in Falls Church, Virginia. Must be comfortable working a minimum of three (3) days per week in office and flexible attending special events, as requested

Responsibilities

• Manage, coordinate, and update calendar schedules in Microsoft Outlook
• Organize and prioritize a daily workload of tasks
• Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment.
• Maintain an organized filing system of electronic documents
• Organize and support in-person and virtual meetings including Business Reviews, All-Hands and Town Hall meetings and special events. Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT.
• Coordinate with other functions within the company on document signature requests.
• Maintain strict confidentiality with all matters and manage dissemination of personal information
• Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement
• Manage procurement card expenses for the team
• Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary
• Greet guests including vendors, customers, and other professionals for office visits
• Update and maintain organizational charts, electronic records and confidential files
• Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities
• Collaborate to improve processes and procedures within team
• Maintain professional relationships with the other executive assistants who support the Leadership teams; support the other assistants by acting as a back-up as necessary
• Provide team updates on events happening within GDIT

Benefits

• Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match.
• To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave.
• To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available.
• We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree