Executive Assistant - Marcus Autism Center

Children's Healthcare of Atlanta

4d•Onsite

About The Position

Provides executive-level administrative support for vice president/senior vice president roles. Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Requirements

4 years of administrative experience supporting vice president-level roles
High school diploma or equivalent
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
Experience coordinating large-scale VP-level division and team meetings

Nice To Haves

Bachelor’s degree in Business, Healthcare, or related field

Responsibilities

Maintains calendar, schedules appointments, and works with leader to manage time.
Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
Approves expense reports as assigned by leader.
Screens incoming phone calls and manages relationship with outside vendors and internal staff.
May serve on special projects, committees, or act as manager or department representative.
Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
Provides backup when other Executive Assistants are out or need assistance.
Opens, distributes, reads/handles mail as requested or required.
Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.