Executive Assistant, Prime Video User Experience Design

Amazon • Culver City, CA

1d

About The Position

Are you interested in shaping the future of entertainment? Prime Video is
reinventing how customers connect with their favorite shows, teams, and products
by combining high-quality immersive interactive features and exclusive access to
some of the world's most loved movies, TV series, and live sports. All from a
single service available on the web, mobile, and TV in 240+ countries and
territories around the world.

The Prime Video Experience Design team is seeking a self-driven, highly
organized, resourceful, and proactive Executive Assistant supporting two
executives within the team. The responsibilities of the role consist of a wide
range of activities, including management of complex calendars and scheduling
requirements, tracking key deliverables, coordinating travel, expenses,
budgeting, and project coordination. As an Executive Assistant, you’ll have the
opportunity to act as an extension of our Leaders in partnership with a solid
team of other Executive Assistants and key business partners.

The ideal candidate will be an experienced administrative professional who is
looking for their next big opportunity to advance their career. They will have
experience using sound judgment while working in a fast-paced, goal-oriented,
and ever-changing work environment. They must have strong prioritization
abilities to complete a high volume of complex tasks with minimal to no
supervision. They will also be a detail-oriented planner with the ability to
communicate and respond effectively and efficiently while maintaining
flexibility.

This Executive Assistant will build a trusted long-term partnership with the
executives they support, allowing them to be a vital leader on the team. They
will have the opportunity to take on special initiatives with increased
responsibility to drive employee engagement programs, improving inclusivity and
morale across the entire Design organization.

Experience working with a design team or in the entertainment industry is not
required. However, you should have an interest in the space and a desire to
learn more about the industry.

Requirements

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Experience with work space planning/management
• Experience with budgeting, scheduling and cost reports
• Experience in senior level leadership support, or experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Can work proactively and independently, meet deadlines, and deliver on projects and tasks

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Manage and schedule for complex calendars and to support teams in global locations and time zones.
• Manage expense reports and travel.
• Organize, execute, and assist with team activities (meetings, off-sites, and team social events).
• Understand business priorities and proactively improve processes to create efficiency and scale for the leadership team.
• Plan the annual calendar and facilitate the integration/prioritization of business activities.
• Build relationships with Executive Assistants across other teams, as well as with Finance, HR, Facilities, Legal, Product, and Engineering partners for the organization.
• Track and drive completion of key deliverables and follow up on action items.
• Act as a liaison for direct reports.
• Manage team space, including moves and reconfiguration.
• Periodic travel (domestic and international) for team summits, workshops, and events.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed