Executive Assistant

Five Below, Inc.-posted about 1 month ago

Full-time • Executive

Philadelphia, PA

5,001-10,000 employees

General Merchandise Retailers

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The Executive Assistant to provide seamless support to Five Below's Executive Team. This role is responsible for managing complex calendars, coordinating high-level meetings, preparing presentations and key materials, and overseeing daily administrative operations with the utmost confidentiality and discretion. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates exceptional attention to detail, is highly organized and proactive, and communicates effectively across all levels of the organization. In addition to core responsibilities, the Executive Assistant will handle ad hoc projects and initiatives as needed, ensuring executives are fully supported in driving strategic priorities.

Proactively manage the daily operations and complex calendars of assigned Executives, including scheduling meetings, prioritizing appointments, and ensuring appropriate time allocation for strategic and operational priorities.
Coordinate and support all administrative functions with precision, including:
Processing and reconciling expense reports in alignment with company policy
Planning, organizing, and executing internal and external meetings, including preparing agendas, securing locations, and managing logistics
Drafting, editing, and formatting correspondence, reports, presentations, and other documents with attention to detail and executive-level polish
Arranging complex travel itineraries, including flights, accommodations, ground transportation, and managing last-minute changes as needed
Serve as a professional point of contact, representing the Executives in interactions with internal stakeholders, board members, external partners, vendors, and senior leaders across the organization
Monitor and manage timelines for multiple ongoing projects, ensuring key milestones and deliverables are tracked and communicated proactively
Anticipate needs and address challenges with discretion, judgment, and diplomacy, particularly in matters that are time-sensitive or confidential in nature
Independently create high-quality presentation decks, talking points, memos, and executive communications to support business initiatives and leadership engagements
Support coordination of board and investor meetings, executive offsites, and leadership events, including material preparation and follow-up communications
Maintain and organize files, documents, and records, both digital and physical, ensuring ease of access and version control
Take initiative to improve processes and implement organizational systems that enhance efficiency for the Executives and broader leadership team
Assist with onboarding and offboarding of leaders and executive team members, including systems access, orientation schedules, and administrative setup
Collaborate with cross-functional teams and departments to ensure alignment, consistency, and a smooth flow of communication across the executive office

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