Executive Assistant, Medical Group of Christiana Care, Avenue North

ChristianaCare • Wilmington, DE

23h • $29 - $44

About The Position

The Medical Group of ChristianaCare is looking for an Executive Assistant. The Medical Group of ChristianaCare is located at 4000 Nexus Drive in Wilmington, Delaware. ChristianaCare Medical Group is a network of community-based primary care and specialty practices dedicated to delivering high-quality, patient-centered care. With more than 140 physicians, nurse practitioners, physician assistants, and other caregivers, the group leverages integrated systems and electronic health records to enhance care coordination and improve outcomes. Our practices span Delaware and New Jersey, offering comprehensive services in primary care and specialties such as cardiology, endocrinology, maternal-fetal medicine, OB/GYN, surgical care, and more. Through close collaboration with ChristianaCare hospitalists, we ensure seamless continuity of care from outpatient visits to hospital stays and back again. The Medical Group of ChristianaCare is a multispecialty team committed to delivering safe, accessible, and high-quality healthcare through best practices and measurable outcomes. Our objectives include expanding our patient base, supporting ChristianaCare’s primary, specialty, and tertiary care services, and ensuring the financial stability of our practices in alignment with the health system’s mission. We also advance educational, research, and clinical initiatives to strengthen ChristianaCare’s reputation and market presence. Dedicated to treating illness and promoting wellness, we serve our communities by caring for the sick and helping the healthy stay well. The Medical Group | ChristianaCare As the Executive Assistant, you will provide comprehensive secretarial and administrative support to the Senior Executive Leaders of the Medical Group. The Executive Assistant is responsible for coordinating the overall activities of the Medical Group in a professional and efficient manner while maintaining strict confidentiality in all matters. Work Schedule: Monday through Friday from 8am to 4:30pm Whether a position can be supported for remote work will be assessed based on whether ChristianaCare is able to meet the business requirements of the proposed remote location.

Requirements

• High School Diploma or GED required
• Four years clerical or secretarial experience required
• Expertise in international travel is required for this role.

Nice To Haves

• Completion of a program in secretarial science or related field preferred

Responsibilities

• Managing calendars
• Scheduling meetings
• Preparing agendas
• Drafting correspondence
• Maintaining organized filing systems
• Serving as a key communication link between the executive office and internal departments, ensuring smooth operations and confidentiality
• Greeting visitors
• Coordinating travel arrangements
• Processing invoices
• Maintaining time and attendance records
• Auditing monthly budget sheets
• Supporting project advancement for Medical Group leadership
• Ensuring adherence to safety protocols
• Performing other related tasks as assigned

Benefits

• Full Medical, Dental, Vision, Life Insurance, etc.
• Two retirement planning offerings, including 403(b) with company contributions.
• Generous paid time off with annual roll-over and opportunities to cash out.
• 12 weeks paid parental leave.
• Tuition assistance
• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, insurance and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED