Executive Assistant

Brixmor Employment Company, Llc • Conshohocken, PA

7d • Hybrid

About The Position

The Executive Assistant provides day-to-day support to Brixmor’s Chief Financial Officer. The Executive Assistant also provides as-needed support for Brixmor’s EVP/Investor Relations, EVP/Chief Information Officer, and SVP/Chief Accounting Officer. Responsibilities: Arrange travel and accommodations; prepare monthly expense reports Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff Manage the Executive's contact database Communicate clearly and concisely, both verbally and in writing; use sound judgment and organizational skills to appropriately triage and/or act on matters on behalf of the CFO Continuously organize complex calendars and schedules, resolving all scheduling issues as they arise Draft, prepare, and/or edit correspondence, presentations, meeting materials, and reference materials Manage sensitive matters and financial information with a high level of confidentiality and discretion, especially material, non-public financial information Conserve the Executive's time by reading, researching, collecting, and analysing information as needed, in advance Willingness to enthusiastically complete both high-level and low-level tasks and ad hoc special assignments Positively represent the CFO and the company through exceptional interpersonal skills, a keen eye for detail, consistent follow-through, and a desire to continuously improve themselves and their work Assist with quarterly supplemental disclosure certification process Research and coordinate logistics for Board/investor-related events and roadshows, including dinner reservations, hotel options, and travel/transportation arrangements Maintain accurate meeting logs, including roadshows and conferences, to track and report ownership trends, meeting history, and investor interactions Review solar and EV charging lease agreements and translate key terms, conditions, and requirements into standardized fields, templates, and workflows in Salesforce Leverage AI tools to enhance efficiency and support executive-level priorities Qualifications: A BA/BS undergraduate degree Minimum three to five years’ experience in administrative support at the Executive level Advanced level in MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat Ability to handle confidential information Superior time management and prioritizing skills with the ability to focus on multiple tasks simultaneously Strong attention to detail and organization Must possess good analytical skills and problem-solving abilities, translating these skills into good judgment and decision making on behalf of the CFO Must be able to assume initiative and work independently with minimal direction Proven ability to interact with multiple levels of the organization successfully and coordinate activities and efforts within a “collaborative” environment Excellent verbal & written communication skills (both internal & external customers) Ability to meet assigned project(s) deadlines Exhibits a “results oriented” approach to tasks, assignments, and responsibilities Ability to work required hours and additional time as necessary to meet reporting requirements Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities. EOE (Brixmor is an Equal Opportunity Employer) Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice

Requirements

• A BA/BS undergraduate degree
• Minimum three to five years’ experience in administrative support at the Executive level
• Advanced level in MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
• Ability to handle confidential information
• Superior time management and prioritizing skills with the ability to focus on multiple tasks simultaneously
• Strong attention to detail and organization
• Must possess good analytical skills and problem-solving abilities, translating these skills into good judgment and decision making on behalf of the CFO
• Must be able to assume initiative and work independently with minimal direction
• Proven ability to interact with multiple levels of the organization successfully and coordinate activities and efforts within a “collaborative” environment
• Excellent verbal & written communication skills (both internal & external customers)
• Ability to meet assigned project(s) deadlines
• Exhibits a “results oriented” approach to tasks, assignments, and responsibilities
• Ability to work required hours and additional time as necessary to meet reporting requirements

Responsibilities

• Arrange travel and accommodations
• Prepare monthly expense reports
• Screen incoming telephone calls
• Take and deliver accurate messages
• Respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Manage the Executive's contact database
• Communicate clearly and concisely, both verbally and in writing
• Use sound judgment and organizational skills to appropriately triage and/or act on matters on behalf of the CFO
• Continuously organize complex calendars and schedules, resolving all scheduling issues as they arise
• Draft, prepare, and/or edit correspondence, presentations, meeting materials, and reference materials
• Manage sensitive matters and financial information with a high level of confidentiality and discretion, especially material, non-public financial information
• Conserve the Executive's time by reading, researching, collecting, and analysing information as needed, in advance
• Willingness to enthusiastically complete both high-level and low-level tasks and ad hoc special assignments
• Positively represent the CFO and the company through exceptional interpersonal skills, a keen eye for detail, consistent follow-through, and a desire to continuously improve themselves and their work
• Assist with quarterly supplemental disclosure certification process
• Research and coordinate logistics for Board/investor-related events and roadshows, including dinner reservations, hotel options, and travel/transportation arrangements
• Maintain accurate meeting logs, including roadshows and conferences, to track and report ownership trends, meeting history, and investor interactions
• Review solar and EV charging lease agreements and translate key terms, conditions, and requirements into standardized fields, templates, and workflows in Salesforce
• Leverage AI tools to enhance efficiency and support executive-level priorities

Benefits

• Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive