Executive Assistant

Weston & Sampson • Reading, MA

9h • $90,000 - $100,000 • Onsite

About The Position

Weston & Sampson is looking for a highly capable Executive Assistant in our Reading, MA office to provide high level support and keep daily operations running smoothly for the CEO & Executive leadership team. This key position involves overseeing personal calendars, arranging travel logistics, assisting with corporate initiatives and deliverables, coordinating board of director and other corporate meeting/event logistics, and creating a polished, professional experience for both executives and guests. A successful candidate will be exceptionally organized, forward-thinking, and comfortable operating in a dynamic, fast-moving environment where attention to detail is essential. What you’ll do: You will serve as a seamless Partner to the CEO, proactively identifying needs ahead of time and carrying out responsibilities with exceptional precision, confidentiality, and executive- level of professionalism. Manage travel arrangements, including logistics, itineraries, and coordination of accommodations. Own complex calendar management, proactive planning and day-to-day prioritization for executives to keep everything running smoothly. Provide executive-level support primarily to the CEO with additional support to the C Suite Executives as needed. Handle professional and occasional personal tasks, always ensuring confidentiality and discretion. Act as point of coordination between executives and internal/ external stakeholders. Bring forward ideas, anticipate needs, solve problems proactively and elevate overall executive efficiency. Maintain structure and processes that help executives stay organized and prepared. Ensure internal communication, document preparation, and meeting materials are completed accurately and on time. Coordinate logistics related to the quarterly board of director meetings, including meals, travel for outside/inside directors, transportation to meals, special projects, events, additional board needs including expense reports for outside directors, and high level administrative functions.

Requirements

• 5 years minimum of experience
• Bachelor's degree or equivalent professional experience required.
• Experience supporting a C-level executive.
• Strong Proficiency in the full Microsoft suite.
• Problem-solver who thrives in a fast-paced, growing environment.
• Highly Organized & detailed oriented by nature.
• Ability to remain firm, assertive, and diplomatic, including confidence to push back professional when needed.
• Excellent written and verbal communication skills; strong organizational instincts and ability to work efficiently using AI and other software's
• An upbeat, positive, can-do attitude.
• Ability to work onsite in our Reading, MA office at a minimum of 3 days per week, more if needed.
• Able to stay calm under pressure, think on your feet and anticipate needs before they arise
• Comfortable supporting multiple executives with shifting priorities.
• Valid Driver's License

Responsibilities

• Manage travel arrangements, including logistics, itineraries, and coordination of accommodations.
• Own complex calendar management, proactive planning and day-to-day prioritization for executives to keep everything running smoothly.
• Provide executive-level support primarily to the CEO with additional support to the C Suite Executives as needed.
• Handle professional and occasional personal tasks, always ensuring confidentiality and discretion.
• Act as point of coordination between executives and internal/ external stakeholders.
• Bring forward ideas, anticipate needs, solve problems proactively and elevate overall executive efficiency.
• Maintain structure and processes that help executives stay organized and prepared.
• Ensure internal communication, document preparation, and meeting materials are completed accurately and on time.
• Coordinate logistics related to the quarterly board of director meetings, including meals, travel for outside/inside directors, transportation to meals, special projects, events, additional board needs including expense reports for outside directors, and high level administrative functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level