Executive Assistant - Santa Clara, CA - Hybrid

Gigamon • Santa Clara, CA

16d • $44 - $55 • Hybrid

About The Position

At Gigamon, our purpose is to protect the hybrid networks and data of the largest, most complex organizations on the planet. Certified as a Great Place to Work, we offer a deep observability pipeline that efficiently delivers network-derived intelligence to cloud, security, and observability tools. This helps our customers to eliminate security blind spots, optimize network traffic, and dramatically reduce tool cost and complexity, enabling them to better secure and manage their hybrid cloud infrastructure. Gigamon has served more than 4,000 customers worldwide, including over 80 percent of Fortune 100 enterprises, 9 of the 10 largest mobile network providers, and hundreds of governments and educational organizations. As an Executive Assistant supporting the Chief Revenue Officer, Chief Strategic Operations Officer, and Chief Marketing Officer, you will play a critical role in ensuring the smooth operation of our executive team. You will manage complex calendars, coordinate travel, and facilitate high-level meetings and events. This position requires exceptional organizational skills, discretion, and the ability to anticipate and address the needs of senior leaders in a fast-paced, dynamic environment.

Requirements

• Demonstrated advanced experience supporting senior and/or executive leaders in a fast-paced environment.
• Proven ability to manage multiple priorities and complex schedules with precision and attention to detail.
• Strong project management skills, with proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Experience managing HR-related processes and a demonstrated ability to learn and adopt new office technologies.
• Proactive, resourceful, and able to exercise sound judgment with highly confidential information.
• Skilled communicator, comfortable interacting with senior executives, customers, vendors, and visitors.
• Highly organized, detail-oriented, and able to resolve time-sensitive issues independently.
• Collaborative team player who can credibly interact with other executive assistants and managers.
• Flexible and adaptable, with the ability to accommodate changing priorities and schedules.

Nice To Haves

• Familiarity with web development and SharePoint is highly desirable.

Responsibilities

• Provide comprehensive administrative support to multiple senior executives, including calendar management, travel coordination, and meeting logistics.
• Plan, organize, and execute projects and special events, such as departmental all-hands, off-sites, and physical office moves.
• Prepare and collect materials for executive presentations and meetings, and document meeting minutes and action items.
• Manage and reconcile expense reports, purchase requisitions, and maintain up-to-date organization charts and staffing information.
• Maintain accurate filing systems and contact matrices, and provide back-up support for other executive administrative staff as needed.
• Coordinate meetings, vendor and customer reviews, and ensure adherence to Gigamon’s corporate policies and guidelines.
• Oversee general office duties, including office supply management and equipment maintenance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees