Executive Assistant (United States)

Karat

3d•Remote

About The Position

We're Karat, the world's largest interviewing company. Karat is transforming organizations around the world. We provide a powerful system for technical leaders at companies like PayPal, Atlassian, and Citi who want to take control of how they hire top engineers, elevate their teams and contractors, and stay ahead. At the core of Karat’s system are live, expert-led interviews, analytics designed to give leaders maximum visibility, and the most robust interview performance dataset in the world. Come join our Founders’ Office team Our Founders' Office team maintains Karat as the gold standard in technical talent measurement, transforming how organizations evaluate, benchmark, and elevate the quality of their technical teams. This strategic nucleus, comprising our CEO and President, along with their dedicated support staff, provides a comprehensive strategic vision. What you will do As the Executive Assistant to Karat's President, you'll be the operational backbone that makes every day more efficient, focused, and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced, high-tech environment.

Requirements

5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
Strong, well-defined organizational systems for prioritization, task tracking, and follow-through; trusted to manage multiple concurrent workstreams with minimal direction
High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs
This position is only available to candidates residing in the following U.S. states: CO, FL, GA, KS, MO, NC, NV, SC, and WI.
While our team operates 100% remotely, we are currently limiting hiring to these specific locations.
Applications from other states will not be considered at this time.
Immigration sponsorship is not available.

Responsibilities

Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise.
Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement.
Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility.
Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences.
Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background; anticipate questions, surface risks, and flag missing information in advance.
Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through.
Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details.
Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings.
Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support.
Work primarily during Pacific Time business hours, with flexibility to support early mornings, late evenings, and international travel when required.