Executive Assistant

XR Extreme Reach•New York, NY

4h•$80,000 - $90,000

About The Position

XR is on a mission to transform how the world creates, connects, and experiences advertising. As the global leader in creative operations, we help brands and agencies bring their ideas to life and deliver them seamlessly across every screen. Our leading technology and services power creativity for the marketing and entertainment industries, and you can be a part of it! At XR, you'll join a high-energy, collaborative environment where your ideas can spark real change. We champion innovation at every level, empowering our teams to take risks, challenge norms, and unlock new possibilities. Your voice, your talent, and your vision matter here- XR is where you come to grow, learn, and thrive. Ready to make an impact? If you're passionate about technology, solving complex challenges, and joining a team that's changing the game, XR is the place for you. Let’s shape the future together! The Executive Assistant will provide comprehensive support to key members of the Executive Committee (Exco). This role is critical to enabling executive effectiveness and shaping a collaborative office environment. The ideal candidate is organized, anticipates needs, and enjoys working within a team. They will manage complex calendars, coordinate meetings and events, arrange detailed domestic and international travel, process expense reports, and help manage office logistics. They should be comfortable managing three to four calendars at a time while proactively identifying opportunities to improve workflows and increase productivity. This role will work closely with the Chief of Staff to ensure coordination across organizations and seamless execution of priorities. The right candidate thrives in a fast-paced, innovative environment and is energized by contributing meaningfully to company culture.

Requirements

5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team
Strong writing skills, ability to compose complex executive level correspondence
Ability to work in a fast-paced environment, while maintaining positive, team centric approach
Strong interpersonal skills, ability to work in high-profile environment
Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments
Ability to communicate effectively with all levels of the organization
Ability to work flexible hours occasionally for events/catering
Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality
Working knowledge of the Google Suite
Good working knowledge of MS Teams
Intermediate to expert knowledge of Microsoft Excel preferred

Responsibilities

Maintain a daily calendar of meetings and events for a team of executives
Organize complex calendars and schedules; resolve any scheduling issues
Arrange travel and accommodations for a team of executives
Tracks and submits expense reports for a team of executives
Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members
Help to coordinate in-office and offsite meetings
Plan and arrange events including catering for in-office meetings
Document meeting actions and follow-up accordingly
Manage sensitive matters with a high level of confidentiality and discretion
Assisting with everyday office tasks
Other projects and duties as assigned