Anthropologie Executive Assistant

Anthropologie • Philadelphia, PA

12d • $60,000 - $70,000

About The Position

Anthropologie is looking for an Executive Assistant that will provide high-level administrative support to an Executive and their team, ensuring seamless operations and exceptional organizational efficiency. This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and serves as a trusted liaison between leadership, internal teams, and external partners.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, familiarity with Google Apps and Zoom technology.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

• Event planning experience preferred.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders.
• Prepare meeting materials, draft and edit documents, and ensure timely distribution.
• Book and coordinate travel arrangements, including itineraries and accommodations.
• Prepare and submit accurate expense reports.
• Anticipate Executive needs and ensure they remain on track and on time for all commitments.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Greet visitors and enforce the URBN Visitor Policy.
• Maintain office equipment, including conference room Zoom technology.
• Ensure team supplies are stocked and available.
• Oversee file management and maintain organized records.
• Enforce and implement new policies and procedures within the team.
• Support building operations by coordinating with Facilities and internal contacts.
• Plan and execute on-campus and off-site events, including milestone meetings.
• Manage logistics, vendor relationships, and contingency planning for events.
• Ensure labor is booked and resources are allocated for major meetings.
• Serve as the face and liaison for the Executive and their team.
• Communicate consistently with other EAs and team members to ensure alignment.
• Assist with onboarding new team members and maintain group email lists/databases.
• Contribute to a culture of teamwork, providing backup support during absences and peak periods.

Benefits

• URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees