Executive Assistant, Healthcare Product and Field Operations

NVIDIA•Us, CA

About The Position

We are seeking an experienced and passionate Executive Assistant to provide exceptional executive and organizational support for NVIDIA’s Healthcare Product and Field Operations group. This is an opportunity to make a tangible impact at the intersection of AI, healthcare innovation, and human progress — helping leaders accelerate work that improves lives around the world. The ideal candidate thrives in a fast-paced environment, with a mission to enable leaders and teams to perform at their best. You bring initiative, critical thinking, and a collaborative spirit to everything you do, and you’re motivated by the knowledge that your operational excellence helps drive innovation that truly matters.

Requirements

12+ years of experience supporting senior executives in fast-paced, global organizations. C-Suite Preferred.
B.S./B.A. degree or equivalent experience.
Proven track record of discretion, reliability, and proactive problem-solving in complex environments.

Nice To Haves

Mission-Driven & Professional: Passion for NVIDIA’s mission, confident under pressure, and a trusted ambassador for leadership.
Organized & Adaptable: Strong prioritization skills, highly organized, and able to adjust fluidly as priorities shift.
Tech-Savvy: Skilled in AI tools and digital productivity platforms, with mastery of Microsoft Office and Google Workspace.
Collaborative & Communicative: Team-first mindset, excellent written and verbal communication, and strong attention to detail.
Proactive Learner: Self-motivated, resourceful, and eager to adopt new technologies, processes, and best practices.

Responsibilities

Provide high-level administrative and strategic support to Healthcare Executives, anticipating needs and removing roadblocks before they arise.
Plan, organize, and manage multiple calendars across global time zones with discretion, accuracy, and a dedication to confidentiality.
Organize and manage key meetings, events, and team experiences — from off-sites and celebrations to planning sessions.
Manage domestic and international travel, optimizing itineraries and vendor negotiations to ensure efficiency and cost-effectiveness.
Prepare and reconcile expense reports, purchase requisitions, and related financial documentation.
Develop and maintain meeting agendas, team rhythms, and internal communications, fostering alignment across the organization.
Take detailed meeting minutes, track actions, and follow up to ensure execution on commitments.
Curate and manage presentation and communication content that supports executive storytelling and collaborator engagement.
Lead or support special projects that advance organizational effectiveness or innovation.
Collaborate closely with other administrative partners to ensure seamless operations across NVIDIA Healthcare.