Executive Assistant

ARC Health Partners • Independence, OH

4h • $65,000 - $80,000 • Onsite

About The Position

The Executive Assistant serves as a key operational partner to Legal and Executive Leadership. This role supports multi-state entity governance, contract administration, insurance coordination, M&A documentation, and executive-level administrative functions.

The ideal candidate is highly organized, detail-oriented, and comfortable operating in a growth-focused, PE-backed environment where accountability, documentation accuracy, and deadline management are essential.

Requirements

• 3–6+ years of experience in legal operations, corporate governance, compliance, or executive support.
• Associate or bachelor’s degree preferred; Paralegal certification preferred.
• Experience supporting multi-entity or multi-state organizations preferred.
• Experience in MSO, ASO, healthcare, or behavioral health preferred.
• Experience coordinating insurance documentation and broker relationships is a plus.
• Strong document management, organization, and deadline tracking skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office and document management systems.

Nice To Haves

• Experience coordinating insurance documentation and broker relationships is a plus.

Responsibilities

• Complete approved templates, review, track, and organize legal documents including amendments, BAAs, NDAs, employment agreements, vendor contracts, and correspondence.
• Maintain centralized corporate governance documentation, licenses, annual filings, and compliance records across multiple states.
• Serve as primary liaison with CT Corporation for entity maintenance and state filings.
• Track key compliance deadlines including renewals, licensing, insurance schedules, and regulatory reporting.
• Coordinate document execution via AdobeSign and ensure proper retention/storage.
• Coordinate with internal teams and outside counsel deadlines on legal review workflows and deliverables.
• Act as primary administrative coordinator to property & casualty, malpractice, general liability, workers’ compensation, and cyber insurance brokers.
• Coordinate insurance renewals, audits, COIs, endorsements, underwriting submissions, and documentation requests
• Track and report incidents and claims; gather required documentation for broker submission, act as liaison to the appropriate operations personnel.
• Support with onboarding of new practice locations.
• Assist with M&A due diligence and post-close integration documentation.
• Assist in coordination of real estate tasks and correspondence
• Onboard new corporate hires.
• Support Board of Director meetings including preparing board meeting materials (including agenda development), slide deck coordination, and taking official minutes as required.
• Support ARC Health Leadership and committees with project coordination and management as needed.
• Support executive travel arrangements and calendar coordination as needed.
• Assist with corporate event planning and logistics.
• Manage office supply ordering and administrative workflows.
• Coordinate incoming mail and deposit checks.
• Coordinates office utilization and bookings.

Benefits

• 401(k) retirement plan with employer match up to 4%
• Comprehensive medical, dental, and vision insurance for employees and eligible dependents
• HSA (with employer contribution) and FSA options to help manage healthcare and dependent care expenses
• Employer-paid life insurance and AD&D coverage
• Employee Assistance Program (EAP) with confidential mental health and life support resources
• Generous paid time off and additional paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree