Executive Assistant, Health Foundation

University of Maryland Medical Center Baltimore Washington•Bel Air, MD

46d•$29 - $40

About The Position

Executive Assistant, Health Foundation Full time, Days, 8am-5pm Assists with the planning and implementation of projects and department activities. Schedules appointments and meetings, takes and transcribes meeting minutes, and develops correspondence and documents. Prepares and distributes communications and reports. Analyzes data and assists Board members as needed and coordinates special projects. Supports budget tracking and payment processing. and support for External Relations. Provides various support for external relation activities and provides support to the corporate office and other assistants as directed. The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.

Requirements

Associate's degree in secretarial science or a minimum of four (4) years' previous experience.
Previous experience in development, foundation, or healthcare.
Knowledge of word processing software including Microsoft Word, Excel, Outlook and Power Point.
Strong verbal and written communication skills to communicate effectively with internal and external constituents.
Ability to prioritize work assignments, handle multiple tasks simultaneously and demonstrate an ability to handle materials and communications of a sensitive and confidential nature.
Maintaining confidentiality and compliance with established personnel and department policies is required.
Ability to exercise good judgment within the scope of the designated responsibility and authority, participating as a part of team to accomplish departmental goals with professionalism and confidentiality.

Nice To Haves

Familiarity of Raiser's Edge or other donor software system useful.

Responsibilities

Serves as recording assistant for various committees and meetings as requested.
Maintains executive calendars, coordinating meetings/appointments with appropriate parties.
Assists in responding to routine letters and inquiries, drafting correspondence and producing materials as directed in support of fundraising campaigns.
Processes mail (copies and logs in donor checks and accompanying correspondence) and handles routine office duties related to Foundation business.
Handles acknowledgements for the Foundation and maintains knowledge to run reports or other database inquiries.
Appropriately handles communication with Board members, volunteers, donors or prospects.
Schedules, arranges, and prepares materials for Foundation programs, committee meetings, donor cultivation or solicitation meetings, or tours on campuses.
Creates and maintains records, files and prospect/donor follow-up systems for the Foundation.
Coordinates copy, design and printing of materials and publications including stationery, brochures, pledge/commitment forms, volunteer newsletters and campaign donor listing and event programs.
Assists with affiliated volunteer organizations including volunteer/auxiliary groups and serves as liaison.
Maintains lists of naming opportunities for recognition purposes.
Promote team communication and goals.
Submits expense requests including invoices, check requests, and petty cash requests for payment.
Assists with high-profile signature events.
Assists in answering telephones, screening calls and greeting visitors.
Works in collaboration to ensure accurate and timely reporting of all department activity and expenses.
Serves as the Foundation Department's Safety Ambassador.
Perform all other duties as assigned.