Executive Assistant - Landscaping Company

NEXT GENERATION MANAGEMENT SERVICES LLC•Davie, FL

55d•$22 - $25

About The Position

A growing landscaping company is seeking a dependable and detail-oriented Executive Assistant to support daily operations and help streamline administrative, financial, and customer-facing tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys organization, and has strong experience with QuickBooks.

Requirements

Proven experience as an Executive Assistant, Office Manager, or similar administrative role
Proficiency in QuickBooks (Online or Desktop)
Strong organizational and time-management skills
Excellent written and verbal communication abilities
Comfort working in a service-based or trades environment (landscaping, construction, property services, etc. preferred but not required)
Ability to manage multiple priorities and maintain accuracy
Strong computer skills, including Microsoft Office or Google Workspace
Professional, reliable, and self-motivated
Strong attention to detail
Able to work independently and maintain confidentiality
Team-oriented with a positive attitude

Nice To Haves

Comfort working in a service-based or trades environment (landscaping, construction, property services, etc. preferred but not required)

Responsibilities

Manage daily administrative tasks, including scheduling, emails, and phone support
Maintain accurate records of invoices, estimates, payments, and vendor bills in QuickBooks
Assist with payroll processing and financial reporting
Support project tracking, job costing, and internal documentation
Prepare proposals, contracts, and customer communications as needed
Coordinate appointments, site visits, and crew schedules
Maintain organized digital and physical filing systems
Provide general support to ownership and management to improve workflow and efficiency