Job Opportunities Executive Assistant
About The Position
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature. Job Purpose Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company’s policies and local requirements.
Requirements
- High School diploma
- At Least 2 years of experience in administrative support role
Nice To Haves
- Post-secondary education in business, computers, or office management is an asset
Responsibilities
- Office Administration Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
- Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
- Personal Assistance Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
- Make travel arrangements for staff
- Communication Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address
- Receive phone calls and re-direct callers to the desired recipients
- Take and distribute accurate messages
- Reporting File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents
- Revise and suggest improvements to processes and record-keeping systems
- People Management May coach junior administrative staff
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
