Executive Assistant -Greenwich, CT

GXO Logistics•Greenwich, CT

32d•Onsite

About The Position

We are seeking a highly organized, proactive Executive Assistant to provide high-level support to two senior executives/C‑suite leaders. This role requires strong judgment, discretion, and the ability to manage sensitive information with professionalism and confidentiality. As a trusted partner, you will play a critical role in managing complex calendars, coordinating travel, and ensuring seamless communication and coordination across the organization. If you thrive in a fast-paced environment, anticipate needs, and enjoy supporting senior leadership, this is an exciting opportunity to make a meaningful impact. This position is based on site at our GXO facility in Greenwich, CT.

Requirements

Bachelor's degree or equivalent related work or military experience
2 or more years of experience in an administrative or executive support role
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Demonstrated ability to effectively multitask and meet deadlines

Nice To Haves

5+ years of experience supporting senior executives in a fast paced or global environment
Experience in global or regional organizations
Familiarity with AI productivity tools
Intermediate Excel skills and comfort working with data
Excellent communication and time-management skills
Strong attention to detail and ability to multitask
High level of professionalism and confidentiality

Responsibilities

Manage the calendars, meetings, and communications with precision and discretion
Coordinate complex domestic and international travel arrangements
Prepare reports, presentations, and internal communications
Organize internal and off-site meetings and events
Maintain confidential files and contact databases
Use AI tools (like Microsoft Copilot) to streamline administrative tasks
Track and manage expenses accurately and on time
Support the executive team with ad-hoc projects and initiatives