Executive Assistant , Sponsored Products and Brands

Amazon • Palo Alto, CA

1d • Onsite

About The Position

The Amazon Advertising team is seeking a passionate and driven Executive
Assistant to support 2-3 Directors in the Sponsored Products and Brands (SPB)
organization.

We are on the lookout for an exceptional Executive Assistant who is eager to
work on a fast-paced and growing team, within a constantly evolving industry.
This role will support two Directors with the possibility of a third, and will
require an individual with flexibility, strong business acumen, superior
attention to detail, desire to learn, and a sense of humor.

This position requires high attention to detail, solid organizational skills,
and the ability to meet tight deadlines while juggling multiple critical
requests across global teams while working closely with other Executive
Assistants throughout the organization. The individual in this role must
understand business priorities, demonstrate the ability to proactively
anticipate needs and drive improvements.

You will possess the ability to complete complex tasks quickly with little to no
guidance, react with appropriate urgency to situations that require a quick
turnaround, and take effective action without having the whole picture. We are
looking for someone motivated, with a proven history of high performance and the
ability to operate effectively under pressure. You will be confident,
enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a
creative problem solver. You are not content with the status quo and aim to
invent and simplify processes and programs, seeking out areas of improvement and
solutions.

You will be able to act with urgency, using effective communication at all
levels. You will have a high level of integrity and discretion in handling
confidential information and professionalism in dealing with senior executives
internal and external to Amazon.

This position will work closely with a team of Executive Assistants to
facilitate key team activities and projects. The ability to work independently
and collaboratively with a strong sense of ownership, bias for action, and
customer obsession is highly valued.

This role requires five (5) days a week in office.

Requirements

• 2+ years of professional or military experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Responsibilities

• Managing fluid calendar requests, meeting invites, conference room logistics, and floor access.
• Planning travel and all related accommodations including lodging, transportation, visa processing and building access.
• Improving morale, helping recognize commendable efforts, having fun at work, and encouraging others to do the same.
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on overdue items.
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Team events, snacks and supply ordering, team-building events, launch events and recognition posters).
• Updating team organizational charts.
• Managing workflows that require approvals.
• Processing expense reports.
• Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Team events, etc.).
• Acting as Space Administrator for the team, responsible for space planning, coordination and execution of office moves.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed