Executive Assistant

QBE Insurance Group•New York, NY

11h•$90,000 - $135,000•Hybrid

About The Position

This role will enhance senior executive’s effectiveness by providing information management support, representing the senior executive to others. This individual will be responsible for Executive expenses and travel arrangements.

Requirements

Bachelor's Degree or equivalent combination of education and work experience
7 years relevant experience

Nice To Haves

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Managing one's own time and the time of others
Communicating effectively in writing as appropriate for the needs of the audience
Understanding the implications of new information for both current and future problem-solving and decision-making
The ability to read and understand information and ideas presented in writing
The ability to communicate information and ideas in speaking so others will understand
The ability to tell when something is wrong or is likely to go wrong
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
Advanced working knowledge of Microsoft Office

Responsibilities

Produces information by transcribing, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Work independently and in a team environment on various projects; acts as project manager on behalf of the executive, which would include planning and coordinating presentations, disseminating information and organizing department-wide events
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
Represents the executive by attending meetings in the executive’s absence, speaking for the executive
Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries
Maintains customer confidence and protects organization by keeping information confidential
Prepares reports by collecting and analyzing information
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participates in professional societies
Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun