Executive Assistant

goodr-posted 5 days ago
Full-time • Executive
Onsite • Los Angeles, CA
101-250 employees
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If you worked in a circus, which one would you be? A) The juggler because you can handle many things at the same time, B) The magician because you can make impossible things happen, C) or the Ringmaster with your ability to control the crazy? If you answered "all three of them", keep reading! We are looking for an experienced Executive Assistant who is always one step ahead. It almost feels like you solve problems before they even become a problem. Sound familiar? Are you nodding yes? Then this position is for you! Note: This position is required in the Inglewood office Monday - Friday from 9am - 5pm.

  • Provide day-to-day admin support to the executive through calendar management, email inbox management, travel booking and expense management, note-taking, meeting preparation and follow-up, and other ad hoc duties
  • Strategically manage executive’s time (internal & external meetings) with respect to priorities, goals, and objectives
  • Track down receipts, look at basset hounds, organize files, etc….anything, really
  • Supporting the CEO with all his talks by creating, building, formatting decks, researching & compiling data
  • Thrive in chaos and live into “done is better than perfect”
  • Assist with creating and drafting content for agendas and presentations
  • Help with special projects as needed (like tracking down 13 basset hounds, gathering the lint from their belly buttons, and delivering it on a silver platter)
  • Assist executive with any necessary meeting preparation and when requested, join executive in meetings to take notes and follow up with responsible parties to ensure tasks are completed as agreed upon
  • Maintain executive’s call list and keep track of various "To-Dos”, keeping executive on track with daily schedule
  • Travel with the CEO when needed
  • Embrace and lean into our values, behaviors, and culture
  • Clearly define project specs, setup and/or make sure deadlines are feasible, gather all information necessary for all teams involved
  • Communicate progress and key information with relevant department heads so that we never miss a beat
  • Provide comprehensive personal support to the executive, including organizing personal tasks, handling special requests and personal travel
  • Maintain confidentiality while doing all of the above
  • This role is in the Office of the CEO team and will report directly to the Chief of Staff
  • Perform other related duties as assigned
  • Has 5+ years of experience assisting an executive
  • Proven working experience in project management
  • Excellent professional demeanor with the ability to work with a wide range of levels and management
  • Strong organizational and multitasking skills
  • A self-starter who can rely on their skill in prioritizing and organizing their workflow to coordinate multiple departments and team members
  • Dependable with the willingness to take the initiative to work collaboratively and with a sense of urgency
  • Loves the work more than a paycheck
  • Thinks planning and organizing are fun
  • Is happy to give away credit to their team
  • Loves getting and giving feedback
  • Is into personal growth
  • Thinks Fun is being great (not partying)
  • Be proactive and an independent problem solver! (Can you google a question?)
  • May or may not have a degree...we don’t care (bonus points for Basset Hound Science or Dinosaur Law)
  • Asks a lot of questions
  • Is meticulous and detail oriented
  • Strong working knowledge of Google workspace and Slack are a BIG plus
  • A role at a company that is going to the moon
  • The opportunity to show up every day and have fun
  • The ability to learn and grow as a person
  • Paid vacation (we encourage you to take time off!)
  • Paycheck... obviously. Salary range: $100k - $115k, final number dependent on experience
  • Medical, Dental, and Vision benefits
  • 401(K) with company matching
  • Financial Wellness Counseling
  • Sunglasses. Duh.
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