Executive Assistant

Feastables • Chicago, IL

12h • $85,000 - $100,000

About The Position

As the Executive Assistant at Feastables , you will support our President while also helping manage the day-to-day operations of our Chicago office. This role exists to improve executive focus, operational clarity, and overall office effectiveness. You’ll ensure the executive you support can prioritize the highest-impact work while keeping key initiatives and communication moving forward. This is not a purely task-based support role. The Executive Assistant will operate with strong judgment, anticipate needs, manage competing priorities, and drive follow-through across teams while helping ensure the Chicago office runs smoothly. You will act as a trusted operational partner to our President and a central point of coordination for the Chicago office.

Requirements

• 3+ years of experience in executive support or operational coordination roles
• Experience supporting senior leaders in fast-paced environments
• Ability to manage competing priorities with minimal oversight
• Strong written and verbal communication skills
• High level of discretion when handling sensitive and confidential information
• Experience coordinating office operations or facilities responsibilities
• Strong problem-solving skills with the ability to anticipate needs proactively
• A track record of improving processes and systems, not just maintaining them

Responsibilities

• Manage a complex executive calendar, prioritizing meetings and sequencing time effectively
• Triage communications and surface the most important issues requiring executive attention
• Prepare meeting materials, briefs, and follow-up documentation
• Track key initiatives and ensure commitments and action items are completed on time
• Coordinate travel, expenses, and other executive logistics
• Serve as a point of contact for internal and external stakeholders
• Manage Chicago office operations including facilities coordination, vendor relationships, and office supply management
• Support onsite meetings, team gatherings, and office events
• Maintain organized documentation and operational processes
• Identify opportunities to improve executive workflows and office operations

Benefits

• Competitive Salary
• 100% employer paid option for medical, dental, and vision
• 401(k) with an employer match
• Monthly stipends for wellness & cell phones
• 14 company paid holidays
• Unlimited PTO policy
• Delicious chocolate & snacks of course!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed