Executive Assistant, Corporate Transactions Group

Alvarez & Marsal • Washington, DC

33d • $70,000 - $80,000 • Hybrid

About The Position

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Corporate Transactions Group (CTG). This position will be based in Miami, Dallas, Houston, Chicago, New York, Washington D.C., or Atlanta with a hybrid work schedule. This EA will support a newly formed team that is growing rapidly. In addition to providing administrative leadership for several Managing Directors while supporting the CTG practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

Requirements

• 5+ years Executive Assistant / Business Operations Experience within professional services
• Bachelor's Degree
• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; Organized and detail orientated with excellent follow through; independent.
• Strong problem-solver.
• Self-motivated, tactful, and a great team player.
• Professional demeanor.
• Project coordination and management experience needed at an intermediate complexity.
• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

Responsibilities

• Provide daily administrative support to CTG Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, making travel arrangements, shipping materials, etc.
• Coordinate internal and external meetings, including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.).
• Manage and update the Sales Force CRM system on a regular basis, ensuring that all client interactions, meetings, and opportunities are recorded accurately and in a timely manner. Provide reports on the Sales Force data as requested by the CTG Managing Directors or other stakeholders, such as pipeline status, revenue projections, win/loss analysis, etc.
• Troubleshoot any issues or errors with the Sales Force system and liaise with the IT department to resolve them as soon as possible.
• Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
• Assist with onboarding process for new hires.
• Perform excel analysis and make updates in PowerPoint as required.
• Manage billing and Salesforce records with high attention to detail.
• Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations.
• Additional duties as assigned.

Benefits

• Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan.
• Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal.
• Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave.
• The amount of vacation and personal days available varies based on tenure and role type.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 5,001-10,000 employees