Executive Assistant, IMDb

Amazon•Santa Monica, CA

4d•$50,000 - $107,100•Onsite

About The Position

IMDb seeks a self-driven, highly organized, customer-obsessed Executive Assistant to support the LA-based General Manager of IMDbPro and the Seattle-based Director of IMDb Worldwide Communications (WWC). IMDb is the world's most popular and authoritative source for information on movies, TV shows, and celebrities. Hundreds of millions of customers worldwide rely on IMDb to discover what to watch, advance their entertainment careers through IMDbPro, and grow their businesses using IMDb data and insights. IMDb operates at the intersection of entertainment, media, and technology within Amazon.com. Working directly with two senior leaders, you will drive critical initiatives across the IMDbPro subscription and licensing businesses as well as the company's global brand, communications, and talent relations strategies. As the cultural anchor for the Santa Monica office, you will manage team events and maintain office engagement. Success in this position requires strong planning and communication skills. The ideal candidate demonstrates a bias for action and operates proactively and strategically, anticipating needs based on a thorough understanding of leadership and team priorities. Critical success factors include looking around corners, maintaining impeccable attention to detail, exercising strong judgment, and meeting tight deadlines while juggling multiple requests across global teams. Handling confidential information with integrity and discretion is essential, as is maintaining professionalism when dealing with senior executives inside and outside the company.

Requirements

2+ years of senior level leadership support, or 1+ years of Amazon experience
Experience with Microsoft Office products and applications
Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
High school or equivalent diploma

Nice To Haves

3+ years of senior level leadership support experience
Experience designing processes to maximize efficiency
Experience with software or hardware troubleshooting and device connectivity
Experience in media, entertainment, or tech industries
Proficiency with business tools (Concur, Slack, Wiki platforms, Microsoft Office)
Demonstrated comfort using generative AI tools to enhance productivity
Experience working with entertainment industry stakeholders, guilds, or associations

Responsibilities

Manage complex calendars and high-volume meeting requests across multiple time zones for two senior executives
Coordinate domestic and international travel arrangements, including expense report submission
Lead and execute team culture initiatives, office activities, and events in the Santa Monica office
Plan and execute staff meetings and offsite events throughout the year
Track key deliverables and drive completion of action items
Maintain knowledge management systems including team wikis to ensure documentation remains current and accessible
Partner with leadership to provide support for business cycles and operational mechanisms
Support employee onboarding processes
Coordinate effectively with EA peers, internal stakeholders, guild representatives, and entertainment industry professionals
Champion IMDb's culture and maintain team engagement as the EA in the Santa Monica office

Benefits

Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits .

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