Executive Assistant
About The Position
The Producers Guild of America represents over 8,400 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the full producing team in film, television and emerging media. The Guild invests in its core values that benefit the industry at large. These values are rooted in facilitating employment for its members, advocating for sustainable practices in production that minimize human and environmental harm, and ensuring a set culture that advances safety and creates viable pathways into the guild for the next generation of producers, particularly those from populations under-represented in the industry. Year-round it hosts a number of educational, mentoring and professional networking programs, as well as industry events that honor excellence in producing. The Executive Assistant to the CEO is a fast-paced job suited for someone meticulous, proactive, and highly organized. Reporting directly to the CEO, this position serves as a central point of coordination for PGA members, board member leadership, PGA staff, other guilds, sponsors, and industry partners while managing a high volume of communication and scheduling needs. This includes coordinating complex meetings, supporting PGA Awards and Produced By Conference logistics, maintaining active to-do lists and follow-ups, and assisting staff as needs arise to keep daily operations running smoothly. The EA oversees the CEO’s workflow with professionalism and discretion, supports production meetings and event preparation, and helps maintain strong relationships across the Guild. This role requires exceptional communication skills, a “no job too big or too small” mentality, and the ability to anticipate needs in a dynamic, fast-moving environment.
Requirements
- 5+ years of experience supporting a senior executive, preferably at the CEO or C-suite level
- Experience working with Boards of Directors or Executive Committees
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Demonstrated discretion in handling confidential information
- Proficiency with Google Workspace or Microsoft Office, Zoom, scheduling platforms, and note-taking tools
Nice To Haves
- Experience in a nonprofit, membership organization, or mission-driven environment preferred
Responsibilities
- Administrative Support to the CEO (60%)
- Manage Internal and External Meetings (20%)
- Board Relations (10%)
- Assist with Sponsorship Events (5%)
- Maintain Internal Records/Information (5%)
Benefits
- PGA offers employees medical, dental and vision coverage options.
- The Guild has 10 paid holidays per year and 2 paid personal days.
- For employees based in California, monthly parking at the PGA office is paid by the Guild.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
