Executive Assistant

Hightouch-posted 1 day ago
$130,000 - $175,000/Yr
Full-time • Executive
Hybrid • San Francisco, CA
101-250 employees
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We’re looking for a high-performing, resourceful Executive Assistant to partner with two members of our executive team and ensure our San Francisco office runs like clockwork. This is a role for a strategic thinker, master organizer, and proactive problem-solver who thrives in a fast-paced, high-growth AI startup.

  • Be the strategic right-hand to two senior executives—anticipating needs, solving problems before they arise, and enabling them to focus on the highest-impact work.
  • Own complex calendar and priority management—balancing internal meetings, external engagements, and heads-down work time with flawless scheduling judgment.
  • Manage communications and inboxes—draft, edit, and send high-quality correspondence on behalf of your executives, ensuring the right messages land at the right time.
  • Project manage key initiatives—drive progress on critical cross-functional projects, tracking deliverables and holding stakeholders accountable.
  • Run the San Francisco office—oversee daily operations, vendor relationships, supply management, and office culture to ensure a smooth and inspiring workspace.
  • Travel coordination—plan end-to-end travel arrangements, itineraries, and logistics for domestic and international trips.
  • Confidentiality and discretion—handle sensitive information with the highest level of professionalism.
  • Adapt on the fly—thrive in ambiguity, pivot quickly as priorities shift, and take ownership beyond your job description to get things done.
  • Be a culture carrier—support company-wide programs, events, and initiatives that keep our team connected and motivated.
  • Experience supporting C-level or senior executives in a high-growth, fast-paced environment.
  • Proven ability to manage multiple high-priority tasks with precision and calm under pressure.
  • Exceptional written and verbal communication skills.
  • High emotional intelligence, with the ability to build trust and rapport across all levels of the organization.
  • Tech-savvy, with mastery of modern productivity and collaboration tools.
  • A proactive mindset! Always looking for ways to improve processes and anticipate needs before they’re voiced.
  • Must be Based in San Francisco and available to work onsite at the office Tuesday through Thursday each week.
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