Executive Assistant

Perry Homes•Houston, TX

About The Position

The Executive Assistant Serves as the right hand to our SVP of Marketing and Senior Executives providing administrative support and acting as a gatekeeper. What You’ll Do Calendar Management: Scheduling and managing executive calendars to optimize time and prevent conflicts. This includes setting up meetings, sending reminders, and prioritizing appointments. Communication: Handling incoming and outgoing communications, such as emails, phone calls, and letters, and ensuring prompt responses. Drafting and editing correspondence as needed. Meeting Coordination: Organizing and coordinating meetings, including booking venues, preparing materials, and ensuring all logistical details are addressed. Taking minutes and distributing them post-meeting. Travel Arrangements: Planning and booking travel, including flights, accommodations, and transportation, while managing travel budgets and ensuring compliance with company policies. Document Preparation: Creating and editing documents, reports, presentations, and spreadsheets. Ensuring accuracy and professionalism in all materials. Expense Management: Tracking and processing expenses and reimbursements. Confidentiality: Maintaining discretion and confidentiality with sensitive information and internal communications.

Requirements

High school diploma or equivalent required, Bachelors degree a plus.
Requires a minimum of 3-5 years of relevant Executive Assistant or administrative support experience.
Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.

Nice To Haves

Bachelors degree

Responsibilities

Scheduling and managing executive calendars to optimize time and prevent conflicts.
Handling incoming and outgoing communications, such as emails, phone calls, and letters, and ensuring prompt responses.
Drafting and editing correspondence as needed.
Organizing and coordinating meetings, including booking venues, preparing materials, and ensuring all logistical details are addressed.
Taking minutes and distributing them post-meeting.
Planning and booking travel, including flights, accommodations, and transportation, while managing travel budgets and ensuring compliance with company policies.
Creating and editing documents, reports, presentations, and spreadsheets.
Tracking and processing expenses and reimbursements.
Maintaining discretion and confidentiality with sensitive information and internal communications.