EXECUTIVE ASSISTANT (CHICAGO, IL)

Compass Group•Charlotte, NC

2d•Onsite

About The Position

Different perspectives make us better. We’re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. About LevyThe disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy’s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games. Job SummaryWe are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy’s Corporate Headquarters in Chicago, IL.

Requirements

Excellent and professional writing and verbal skills
Experience working at Executive Assistant level with senior management and senior level clients
Knowledge of MS office applications, including Word, experienced in Excel, and Outlook
Ability to manage complex and highly confidential information
Ability to work autonomously and across multiple tasks and reporting into different project teams
Ability to build a Power-Point presentation, with design and creativity skills
Must be adept at problem-solving
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality
High degree of personal organization and self-management

Responsibilities

Schedule Management
Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistants
Liaising with clients at a high-level on behalf of the Executive
Ensures that meetings, presentations, and other duties are carried out seamlessly
Books business travel to ensure that specific travel requirements and low fares are accommodated
Manages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekends
Office Management
Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messages
Provides professional clerical support including filing, copying, and scanning of documents
Processes invoices, expense reports and purchasing card statements on a timely basis
Manages supplies and ordering for new business meetings
Organizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.
Facilitate organizing notes, gifts, cards, and awards when needed
Overall Management
Promotes a cooperative work climate, maximizing productivity and morale.
Fosters strong relationships with operations by making accessibility and responsiveness a priority.