Executive Assistant to Enterprise Transformation Office

Agilent Technologies•Santa Clara, CA

2d•$55 - $87

About The Position

Agilent Technologies is seeking a talented, highly organized, proactive, and discreet Executive Assistant (EA) to support the Enterprise Transformation Office. This is a dynamic role that requires superior communication skills, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. The EA will act as a trusted partner, managing complex calendars, facilitating internal and external communication, supporting key strategic initiatives, and ensuring smooth day-to-day operations for the Enterprise Transformation Office. How you will make a difference: Complete a broad variety of administrative tasks: managing extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/organizing both domestic and international travel. Ensure a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced. Serves as a strong gatekeeper, protecting their time and priorities. Skilled at appropriately triaging employee inquiries and escalating sensitive matters as needed. Provide a bridge for smooth communication by prioritizing conflicting need, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures. Effectively balances the demands of supporting three senior executives while maintaining clear priorities. Adapt and adjust to a rapidly changing environment where priorities are shifting daily. Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required. Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences). Seek out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization. Define what broadly needs to be accomplished or built-in in order to meet the implicit and explicit needs of internal and external stakeholders. The EA will provide successful leadership and management of strategic projects and administrative matters. Demonstrate and inspire confidence and trust of others by maintaining the highest standards of personal integrity. Show consistency between words and actions and support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events. Adapt behavior in response to feedback and experience. Pursue opportunities to develop oneself. Perform other functions and duties as required.

Requirements

Bachelor’s degree is preferred, or equivalent work experience
10+ years supporting senior executives in a fast-paced environment is preferred
Extensive experience in providing C-level support and assistance at the highest corporate levels
Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology
Demonstrated ability to build strong relationships and collaborate seamlessly with fellow Executive Assistants
Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
Strong track record of performing duties with a high level of professionalism, flexibility, discretion, and judgment
Exceptional attention to detail, problem-solving skills, and the ability to anticipate needs
Seeks out, builds, and maintains trusting and collaborative relationships with others inside and outside of the organization
Must have a can-do attitude, be resourceful, and have an approachable demeanor
Demonstrates competence and ease in communicating with senior executives and their teams, both in writing and verbally
Exhibiting sound judgment and maintaining a professional demeanor are key attributes to this role
Exhibits a strong work ethic to generate high quality work under tight deadlines, handling a diverse range of tasks and confidential matters with discretion
Upholds professionalism in all aspects, maintaining confidentiality regarding all communications and discussions unless instructed otherwise
Demonstrates an understanding of and appreciation for the confidentiality of documents, initiatives, and projects, and appropriately safeguards this information

Nice To Haves

Experience working within Life Science, Technology, Finance, Consumer Goods, and Semiconductor Manufacturing industries preferred, but not required

Responsibilities

managing extremely active calendar of appointments
completing expense reports
composing and preparing correspondence that is often confidential
arranging detailed travel plans, itineraries, and agendas
coordinating/organizing both domestic and international travel
triaging employee inquiries and escalating sensitive matters as needed
prioritizing conflicting need
handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures
balances the demands of supporting three senior executives while maintaining clear priorities
Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required
Ability to effectively represent the company with external partners in varied settings (collaborators, partners, conferences)
successful leadership and management of strategic projects and administrative matters
support internal culture and engagement initiatives by coordinating team meetings, offsites, and employee events