Executive Assistant Investment Banking Healthcare Services Team Tem to Perm

Guggenheim Partners•New York, NY

8d•$90,000 - $110,000•Hybrid

About The Position

Position Summary Guggenheim is seeking a proactive Executive Assistant to support its Investment Banking Healthcare Services Team. This person will support executives in all administrative functions. The ideal candidate must be reliable exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, have the ability to handle numerous projects, must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment. This position gives the opportunity to learn different industries within Investment Banking. The Executive Assistant role is located in New York and is four days in the office and one day remote. This position reports to the Director of Investment Banking Administration.

Requirements

Minimum of 10 plus years executive assistant experience, preferably in financial services

Nice To Haves

Proficiency in Microsoft Office Suite
Knowledge of DealCloud CRM and Workday preferred but will train
Strong time management skills and ability to manage multiple tasks for many professionals
Strong interpersonal and communication skills
Strong organizational skills
Ability to exercise judgment including prioritizing issues and tasks
Detail-oriented and able to multi-task in a fast-paced environment
Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
Bachelor’s degree or equivalent experience

Responsibilities

Manage complex calendars in different time zones
Arrange meetings and appointments with clients and other counterparties
Arrange domestic and international business travel
Assist visiting clients with travel arrangements
Process expense reports
Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
Answer multiple phone lines and provide phone coverage for other team members as needed.
Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly.
Proactively organize materials for calls, meetings, and travel
Liaise with administrative staff of clients as necessary
Monitor emails for professionals, as requested
Perform other related duties as assigned or requested by professionals they support