Executive Assistant

AdamsBrown, LLC•Wichita, KS

About The Position

The Executive Assistant provides high-level executive support to the CEO and C-Suite while serving as a key contributor to the firm’s internal communications efforts. This role blends advanced administrative, organizational, and project management responsibilities with hands-on internal communications execution. The position ensures clear, consistent, and engaging communication across the firm while enabling executive leaders to operate efficiently and effectively. This role is ideal for an experienced Executive Assistant who brings strong internal communications expertise and thrives in a fast-paced, high-trust environment requiring discretion, judgment, and proactive problem-solving.

Requirements

Bachelor’s degree in Communications, Journalism, Marketing, Business Administration, or a related field
10+ years of experience as an Executive Assistant, Senior Administrative Professional, or similar role
Demonstrated experience supporting senior executives and/or C-Suite leaders
Prior experience with internal communications, employee communications, or organizational messaging
Exceptional written and verbal communication skills with strong attention to detail
Proven ability to manage multiple priorities, deadlines, and complex calendars with accuracy and efficiency
Strong organizational and project management skills
High level of discretion, integrity, and professionalism when handling sensitive information
Ability to work independently while maintaining strong collaboration with executives and cross-functional partners
Polished interpersonal skills with the ability to communicate effectively at all levels of the organization
Proficiency in Microsoft Office Suite and familiarity with modern communication platforms and collaboration tools
Results-oriented mindset with a proactive, solutions-focused approach

Nice To Haves

experience with Asana or similar tools preferred

Responsibilities

Provide comprehensive administrative support to the CEO and C-Suite, including calendar management, scheduling meetings, conferences, and travel arrangements
Serve as gatekeeper to CEO, i.e. fielding calls, correspondence, and emails on behalf of the CEO as directed, exercising sound judgment and professionalism
Prepare meeting packets, agendas, presentations, and briefing materials; distribute to appropriate audiences in advance of meetings
Record, transcribe, and distribute meeting minutes using modern technology applications with focus on identifying time-sensitive action items
Coordinate logistics for in-person and virtual meetings, including event planning, venue coordination, catering, travel, and technology needs
Manage expense reporting, credit card reconciliation, and reimbursements for the CEO
Lead the firm’s annual insurance application process, gathering information from internal sources and corresponding with applicable vendors
Responsible for accurate and efficient file management for executive matters
Handle confidential, sensitive, and non-routine information with discretion and professionalism
Draft, edit, and distribute clear, professional, and engaging internal communications on behalf of firm leadership
Support execution of internal communications initiatives such as newsletters, firm-wide announcements, leadership updates, and employee meetings
Assist with agenda setting, timelines, and project coordination for firm-wide communications and leadership events
Partner with HR to support employee communications that reinforce culture, engagement, and key people initiatives
Maintain and update content on the firm intranet or internal platforms in alignment with established standards and best practices
Collaborate with Marketing to ensure alignment between internal and external messaging, including firm announcements and events
Support internal storytelling by highlighting firm initiatives, leadership messages, and employee successes