Executive Assistant

Advanced Management Group•Las Vegas, NV

7h•Onsite

About The Position

The Executive Assistant is a central figure within the organization, providing essential support to the Vice President of Operations and, as needed, to the CEO and other members of the Executive Team. This role encompasses a wide range of responsibilities, from managing schedules and communications to handling administrative tasks with a high degree of confidentiality and professionalism. The position requires a proactive individual with a robust understanding of the real estate and property management industries, ensuring that executive leadership can focus on strategic decision-making and company growth. The Executive Assistant is instrumental in facilitating the smooth and efficient functioning of the executive office, reflecting the dynamic nature of the business environment.

Requirements

Superior customer service skills including the ability to manage difficult contacts and/or situations.
High level of professionalism and business acumen.
Excellent interpersonal skills and emotional intelligence.
Ability to anticipate needs and take initiative.
Flexible and adaptable to changing priorities.
Ability to maintain composure under pressure.
Exemplary professional verbal and written communication skills.
Attention to detail, accuracy, organizational, time-management, and problem-solving skills.
Detail-oriented; ability to manage conflicting priorities and adjust priorities as necessary.
Maintains a positive businesslike attitude and neat, clean, and appropriate grooming.
Basic math skills; ability to analyze figures; knowledge of accounting principles; excellent verbal/written communication, multi-tasking, prioritizing, and organizational skills.
Strong problem-solving and decision-making abilities
Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, etc.)
Property management software experience (Entrata, AppFolio, or similar)
Advanced Excel skills.
Proficiency in digital calendar management and presentation software.
Experience with social media platforms and design tools (Canva, LinkedIn, Facebook, Instagram, etc.)
Bachelor's degree preferred or equivalent work experience
5+ years of executive assistant experience, preferably in real estate or property management
Advanced proficiency in Microsoft Office Suite and property management software
Outstanding written and verbal communication skills
Exceptional organizational and time management abilities
Experience handling confidential information with discretion
Strong problem-solving skills and ability to work independently

Nice To Haves

Notary Public certification preferred or willingness to obtain

Responsibilities

Manages complex calendars, schedule meetings, and coordinates travel arrangements for both executives.
Screens and prioritizes incoming calls, emails, and correspondence.
Prepares and edits correspondence, presentations, and reports.
Organizes and maintains digital and physical filing systems.
Coordinates and schedules board meetings, prepares agendas, and takes detailed minutes.
Handles confidential and sensitive information with discretion.
Serves as the primary point of contact between executives and internal/external stakeholders.
Coordinates with Regional Managers, Property Managers and Maintenance Supervisors, and other applicable personnel to relay executive decisions and updates.
Maintains office supplies and manages vendor relationships.
Processes expense reports and handles reimbursement procedures.
Books travel for Executive team.
Assists in planning and executing company events and meetings.
Tracks and compiles property performance reports for executive review.
Coordinates with Regional and Property Managers for weekly status updates.
Helps organize property inspections and site visits.
Monitors and follows up on action items from property management and other applicable meetings.
Tracks and compiles property performance reports.
Due Diligence and Project items