Executive Assistant - Durham, NC

Labcorp • Durham, NC

2d • Hybrid

About The Position

The Executive Assistant provides comprehensive administrative support to three VP level leaders in the HR department. This role requires exceptional organizational skills, a proactive approach, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be a key partner in ensuring the efficient operation of the HR department, handling sensitive information with confidentiality, and contributing to a positive and professional work environment. Administrative Support Manages complex calendars, scheduling and adjusting meetings, appointments, and coordinates travel arrangements (domestic and international). Prepares and organizes materials for meetings, presentations, and conferences, including agendas, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Drafts, edits, and proofreads correspondence, reports, and other documents on behalf of the VPs. Manages expense reports and processes invoices accurately and in a timely manner. Screens and addresses email inquiries and phone calls with professionalism, directing them to the appropriate parties when necessary. Applies resourcefulness to resolve operational and administrative issues for VPs through strategic use of internal and external resources. Meeting and Event Coordination Coordinates and schedules HR leadership meetings, including preparing agendas, taking minutes, tracking action items and doing appropriate follow up. Assists in the planning and execution of HR-related events, workshops, and training sessions. Arranges catering and logistics for internal meetings as needed. Information Management & Confidentiality Handles highly confidential and sensitive information with the utmost discretion and integrity. Acts as a gatekeeper, filtering and prioritizing information flow to the VPs. Assists in the preparation of confidential HR reports and analyses. Project Support Provides administrative support for various HR projects and initiatives as assigned. May assist with basic research or data gathering for HR-related topics. Helps track project progress and deadlines. Communication & Collaboration Serves as a primary point of contact for internal and external stakeholders on behalf of the VPs. Facilitates effective communication between VPs and other departments, employees, and external partners. Collaborates effectively with other executive assistants and administrative staff within the organization.

Requirements

• Bachelor's degree preferred; Associate's degree or equivalent practical experience required.
• Minimum of 5-7 years of progressive experience as an Executive Assistant supporting senior-level executives, preferably within a Human Resources department or a large corporate environment.
• Proven experience handling confidential information with discretion.

Responsibilities

• Manages complex calendars, scheduling and adjusting meetings, appointments, and coordinates travel arrangements (domestic and international)
• Prepares and organizes materials for meetings, presentations, and conferences, including agendas, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Drafts, edits, and proofreads correspondence, reports, and other documents on behalf of the VPs
• Manages expense reports and processes invoices accurately and in a timely manner
• Screens and addresses email inquiries and phone calls with professionalism, directing them to the appropriate parties when necessary
• Applies resourcefulness to resolve operational and administrative issues for VPs through strategic use of internal and external resources
• Coordinates and schedules HR leadership meetings, including preparing agendas, taking minutes, tracking action items and doing appropriate follow up
• Assists in the planning and execution of HR-related events, workshops, and training sessions
• Arranges catering and logistics for internal meetings as needed
• Handles highly confidential and sensitive information with the utmost discretion and integrity
• Acts as a gatekeeper, filtering and prioritizing information flow to the VPs
• Assists in the preparation of confidential HR reports and analyses
• Provides administrative support for various HR projects and initiatives as assigned
• May assist with basic research or data gathering for HR-related topics
• Helps track project progress and deadlines
• Serves as a primary point of contact for internal and external stakeholders on behalf of the VPs
• Facilitates effective communication between VPs and other departments, employees, and external partners
• Collaborates effectively with other executive assistants and administrative staff within the organization

Benefits

• Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan.
• Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree