Executive Assistant- Part Time- 20 hours weekly

PEDIATRIC SPEECH LAB LLC•Waldorf, MD

9d•Hybrid

About The Position

Under the direction of the CEO, the Executive Assistant (EA) provides comprehensive administrative, organizational, and project management support across all businesses. The EA serves as the primary point of contact for scheduling, communications, and daily operations. This role ensures the CEO’s time and priorities are managed effectively while supporting the financial, administrative, and operational needs of the organizations. The EA works closely with the CEO and leadership team, acting as a trusted partner to maintain efficiency, streamline workflows, and provide high-level support across Pediatric Speech Lab, Speech Lab University, and Curl IQ.

Requirements

GED or Diploma required; Associate or Bachelor’s degree preferred.
2+ years’ experience in executive support, administration, or project coordination.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Ability to prioritize tasks and manage competing deadlines.
Professionalism, discretion, and trustworthiness.
Ability to anticipate needs and work independently.
Tech-savvy; proficient with Google Workspace, Microsoft Office Suite, and project management software.
Proficient in Microsoft Office Suite and Google Workspace.
Excellent verbal and written communication skills.
Ability to draft professional correspondence and summarize meeting notes clearly.
Strong interpersonal skills to interact with staff, clients, and external partners.
Must be able to work at a computer for extended periods of time.
Ability to lift up to 20 pounds for events, supplies, or travel needs.
Must be able to work in a fast-paced environment with shifting priorities.
Hybrid role with flexibility to attend in-person meetings and events as needed.

Nice To Haves

Experience supporting multiple organizations or executives preferred.
Experience with scheduling and project management platforms (Asana, Trello, or ClickUp preferred).

Responsibilities

Maintain confidentiality and professionalism while handling sensitive business, financial, and client information.
Demonstrate reliability and punctuality in daily and weekly meetings with the CEO (daily 9:30 AM debrief and Monday 11 AM project review).
Uphold company policies, procedures, and best practices.
Manage and prioritize the CEO’s daily, weekly, and long-term calendar.
Schedule and confirm meetings, appointments, conferences, and travel arrangements.
Anticipate scheduling conflicts and proactively resolve them.
Monitor and manage CEO emails; flag urgent issues and draft responses as needed.
Screen calls and inquiries, route appropriately, and maintain a professional presence in external communications.
Prepare agendas, take notes, and track follow-up items from meetings.
Process, track, and manage invoices, reimbursements, and business-related payments (particularly for Curl IQ).
Support ongoing projects by coordinating deadlines, deliverables, and communication with staff and external partners.
Assist in preparing presentations, reports, and documents.
Maintain organized digital filing systems.
Plan logistics for conferences, trade shows, speaking engagements, and team events.
Coordinate travel itineraries and accommodations for the CEO.
Stay informed of new technology and tools that can improve efficiency and business operations.
Participate in ongoing training, evaluations, and professional development as required.