Executive Assistant (Remote)

master-TMS

9d•Remote

About The Position

To support the teams working on our exciting projects, we are looking for Executive Assistant (Remote) In the United States -Remote (Seattle, Washington) This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports a Senior Partner in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow‑through across client work, business development, firm leadership, and recruiting. The role goes beyond task execution. You will serve as a high‑trust extension of the Partner; bringing order, clarity, and foresight to a fast‑moving environment so the Partner can stay focused on high‑impact work. What makes us special: Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people. Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way. Enjoy balance and flexible working. Be empowered to do your best work – whether it’s from home or in the office. Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe. Invest in your future. All US and Canadian employees enjoy 401(k) & RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us. Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things. How you will create an impact: Own and optimize the Partner’s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises). Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end‑to-end (agendas, logistics, preparation, follow‑ups). Manage inbox triage and message prioritization; draft responses and take first‑pass actions to keep momentum moving. Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow‑through and early risk‑flagging. Ensure the Partner is prepared for key meetings with the right context, materials, and pre‑reads well in advance. Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication. Support client‑facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics). Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts. Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination. Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management. Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross‑functional support and execution. Assist with recruiting logistics (candidate scheduling, interview coordination, follow‑ups) and occasional onboarding support in coordination with office leadership. Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems. Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner’s day‑to‑day operations. Interface effectively with colleagues globally across multiple countries and time zones. This is a remote role. Standard office hours are 8:30 a.m. – 5:30 p.m., with flexibility required to support a global role. Your profile: You’ll act as a trusted operational and strategic partner to the Partner, proactively managing time, priorities, and workflows so meetings start on time, materials are prepared in advance, and commitments are met without last-minute fire drills. You’ll build systems for prioritization, decision routing, inbox management, weekly planning, and follow-up. You’ll operate with discretion and confidence, managing up when needed and helping the Partner shift from reactive work to intentional, high-value execution. The result is a smoother, more professional experience for clients, colleagues, and teams.

Requirements

Bachelor’s degree required or equivalent relevant work experience.
10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
Ability to anticipate needs, operate with minimal direction, and manage up confidently and tactfully.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.

Responsibilities

Own and optimize the Partner’s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises).
Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end‑to-end (agendas, logistics, preparation, follow‑ups).
Manage inbox triage and message prioritization; draft responses and take first‑pass actions to keep momentum moving.
Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow‑through and early risk‑flagging.
Ensure the Partner is prepared for key meetings with the right context, materials, and pre‑reads well in advance.
Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication.
Support client‑facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics).
Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts.
Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination.
Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management.
Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross‑functional support and execution.
Assist with recruiting logistics (candidate scheduling, interview coordination, follow‑ups) and occasional onboarding support in coordination with office leadership.
Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems.
Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner’s day‑to‑day operations.
Interface effectively with colleagues globally across multiple countries and time zones.

Benefits

Enjoy balance and flexible working.
Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
All US and Canadian employees enjoy 401(k) & RRSP benefits with company matching.
Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.

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