Executive Assistant - Construction

The Staff Pad•Roanoke, TX

About The Position

The Staff Pad has partnered with a growing organization to identify a highly skilled Executive Assistant to support senior leadership. This role is critical in ensuring seamless day-to-day operations for the executive team while serving as a key liaison across internal departments, clients, and external partners. The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment—someone who anticipates needs, protects executive priorities, and operates with a high level of professionalism and discretion.

Requirements

5+ years of experience supporting executives or senior leadership (Chief of Staff or similar experience a plus)
Advanced proficiency in Microsoft Outlook and Microsoft Teams
Proven ability to manage multiple high-priority tasks in a fast-paced environment
Strong experience with travel coordination and event planning
Excellent written and verbal communication skills with strong interpersonal judgment
Highly proactive, detail-oriented, and solutions-driven mindset
Ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

Experience in construction, real estate development, or high-growth environments preferred

Responsibilities

Manage and optimize executive calendars, including scheduling, conflict resolution, and prioritization of time
Serve as the primary gatekeeper for executive communications, triaging emails, meeting requests, and inquiries
Act as a technology liaison, supporting Microsoft Outlook and Teams workflows, file organization, and meeting coordination
Coordinate complex travel arrangements, including flights, accommodations, transportation, and detailed itineraries
Plan and execute company events, leadership meetings, off-sites, and client engagements
Assess competing priorities and make recommendations on urgency, delegation, or deferral
Develop and document processes and standard operating procedures to improve efficiency
Prepare executive-level materials including presentations, reports, meeting agendas, and correspondence
Attend meetings as needed to capture action items, track follow-ups, and ensure accountability
Manage vendor relationships, expense reporting, and procurement activities related to executive operations
Maintain strict confidentiality of sensitive business, financial, and personnel information
Monitor key projects and commitments to ensure leadership is informed and prepared