Minneapolis Executive Assistant

Protiviti • Minneapolis, MN

12d • $57,000 - $84,000 • Hybrid

About The Position

The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver. At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. We are seeking an Executive Assistant to join our Minneapolis office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week, with a strong preference for coverage Tuesday - Thursday. As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks to maintain an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.

Requirements

• Professional, confident, enthusiastic and detail-oriented
• Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment
• Excellent oral and written communication skills
• Excellent interpersonal and organizational skills
• Demonstrate initiative and be a self-starter
• Ability to work independently, exercise good judgment; resourceful, problem-solving skills
• Positive and approachable; ability to interact well with all levels of staff and clients
• Demonstrated accomplishments in the following areas:
• Working with a variety of levels of personnel to achieve business objectives
• Coordinating and maintaining follow-up on several projects simultaneously
• Proofreading and editing
• Handling confidential information in a strictly professional manner
• 2+ years of professional experience
• Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.

Nice To Haves

• Bachelor’s degree, preferred

Responsibilities

• Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized
• Assist with security and crisis response
• Assist with planning/organizing recruiting events held within the office and/or on campus
• Assist with general printing, tracking, and reporting
• Perform basic industry/company research to assist in the response process for Request for Proposals
• Data entry to support client project accounting.
• Upload materials to intranet site.
• Initiate, draft, and edit/review/format documents.
• Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications
• Work with office leadership to organize and host office lunches, happy hours, and other various activities that support a positive culture and fun, professional environment.
• Work with office leadership to provide effective communications to personnel regarding upcoming office events, firmwide activities, and other various announcements.
• Greet office visitors and assist them, as needed
• Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals
• Manage Executive Outlook details (Contacts, Calendar, Email responses)
• Take initiative to anticipate the needs of your executives on a daily basis
• Prepare and manage Time & Expense reports on behalf of executives
• Arrange travel for executives, including flights, hotels, and transportation
• Handle any printing/copying/faxing, binding, and mail
• Partner with local team to provide back-up support to executives
• Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication
• Work with Executive team business partners to schedule & manage client meetings
• Coordinate with local and regional marketing teams to prepare marketing materials
• Schedule conference rooms and coordinate audio visual and/or catering needs
• Room arrangement for offsite meeting/events, as needed
• Manage Salesforce updates and reporting for executives
• Support Human Resources with local office needs
• Coordinate with other offices, as necessary, to provide additional support to the region
• Participate in ongoing training regarding technology upgrades and new systems applicable to the position.

Benefits

• Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability.
• We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions.
• We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year.
• Protiviti also recognizes up to 11 paid holidays each calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees