Executive Assistant | Transformation & EPMO | Full Time | Onsite - Gainesville

UF Health • Gainesville, FL

4d • Onsite

About The Position

Plays a critical role in ensuring the smooth and efficient operation of executive functions within the health system by managing schedules, coordinating meetings, and handling travel arrangements. Prepares and edits correspondence, reports, and presentations meticulously while maintaining confidentiality of sensitive information. Acts as a liaison between executives and various stakeholders, facilitating clear and timely communication. Supports project management activities by tracking deadlines and deliverables and manages logistics for events and executive engagements.

Requirements

• 5+ years of experience supporting senior-level executives
• Proficiency in calendar management and travel coordination
• Strong skills in preparing reports and handling confidential correspondence
• Excellent organizational and multitasking abilities
• Experience managing complex schedules and coordinating stakeholder interactions
• High school diploma or equivalent required
• Bachelor’s degree preferred

Responsibilities

• Manages executive schedules, meetings, and travel arrangements
• Prepares and edits correspondence, reports, and presentations
• Maintains strict confidentiality of sensitive information
• Serves as a liaison between executives and internal and external stakeholders
• Supports project management activities and tracks deadlines and deliverables
• Coordinates logistics for meetings, events, and executive engagements
• Facilitates clear, professional, and timely communication
• Enhances executive productivity through proactive and effective support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees