Executive Assistant, Amazon Public Policy

Amazon • Seattle, WA

6d • Onsite

About The Position

Amazon is seeking a bright and motivated Administrative Professional with a strong history of high performance to support our Vice President, International Public Policy and Government Affairs. The role is based in Seattle, sits within a small executive office team, and helps support the needs of our wider international public policy teams across Europe, Middle East, Africa, India, and wider Asia Pacific. In this role, you will support the effectiveness and efficiency, both internally and externally, of the VP and her global Team. This role requires excellent Executive Assistant and administrative professional skills, alongside meticulous attention to detail, smart prioritization, calm agility amidst fast-paced internal and external developments, and comfort working within high levels of change and ambiguity. You will be trusted to handle confidential and sensitive information, will take high ownership of timely deliverables, and be able to work professionally with wider senior business executives and public policy stakeholders. You will contribute proactively to embedding a happy, high-performing, and happening culture across multiple teams and time zones. You will have exceptionally strong written language skills, experience of working successfully across culturally and linguistically diverse teams, and experience of managing international travel administration. Experience in Public Policy work or similar public/consumer-facing activity will be helpful for successful adaptation to the work, cadence, and expectations of the team. This role requires five (5) days a week in office.

Requirements

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Experience handling confidential information
• Experience in English-language communication skills, both written and verbal
• Experience with AI/ML technologies
• Experience managing multiple calendars, or experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel
• Experience working in fast paced environments, and managing workload even during times of stress, or escalated activity

Nice To Haves

• Experience in Public Policy work or similar public/consumer-facing activity will be helpful for successful adaptation to the work, cadence, and expectations of the team.
• Experience in working directly with government officials and regulatory bodies
• Experience working with global cross-functional teams
• Experience communicating results to senior leadership, or experience in solving complex business challenges by delivering accurate and timely financial models, analysis, and recommendations that have a proven impact on business (e.g., financial savings, operational improvements, or customer benefits)
• Can use AI for legal research, contract analysis, or document review experience

Responsibilities

• Managing complex and frequently changing calendaring and scheduling requirements; preempting and triaging competing incoming demands
• Implementing domestic and international travel arrangements
• Coordinating constructively with business partners and external customers in the planning of internal and external meetings and events, including supporting team summits and leadership meetings
• Tracking and driving key team deliverables
• Partnering collaboratively with fellow executive assistants, locally and globally
• You will be familiar with emerging AI tools and capabilities, and committed to experimenting with and driving opportunities for AI-based efficiency gains

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees