Executive Assistant

Advantage Sales & Marketing dba Advantage Solutions•Charlotte, NC

1d•Onsite

About The Position

Executive Assistant The Executive Assistant is responsible for providing administrative support for C level associates in a timely, efficient, and professional manner. Communicate regularly with Senior Leadership, Board of Directors, staff, clients/customers, and vendors. Job Will Remain Open Until Filled Responsibilities The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Requirements

High school education
4–6 years experience in relevant field (C-Suite support experience preferred)
Ability to work in a fast-paced environment while serving as a liaison to department heads, managers, associates, clients, and customers
Demonstrate discretion and confidentiality in the handling of highly sensitive issues
Excellent written and verbal communication skills
Able to handle multiple tasks and projects simultaneously in a very organized fashion
Proactive work ethic with utmost attention to detail
Knowledge of basic research fundamentals
Team player with a positive attitude
Flexible and adaptable to change
Demonstrates commitment to meeting or exceeding customer expectations, effectively solicits and responds to the needs of the customer both external and internal
Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
Advanced proficiency in Microsoft Office (replace with: advanced proficiency in office productivity software)

Responsibilities

Provide high level administrative support by managing the executive’s calendar by scheduling and coordinating internal and external meetings
Coordinate and manage executive travel arrangements, ensuring cost-effectiveness in alignment with the company’s travel policy, while monitoring and reconciling travel expenses to support adherence to budgetary guidelines
Manage mail, email inquiries, and calls while conserving the executive’s time by reading, researching, and routing efficiently
Prepare and edit general communication and correspondence
Prepare meeting materials and presentation decks for a variety of needs including but not limited to meetings with the board of directors
Serve as a liaison between senior management, middle management, and other department staff
Develop presentations and reports by assimilating and compiling specific and necessary data
Ensure special projects are completed in a timely manner by performing and coordinating
Organize and maintain files, follow-up/pending and reminder systems for various recurring projects and reports
Manage documentation and information and maintain filing
Organize group meetings by participating in scheduling dates, notifying participants, preparing agendas, and arranging room setup and catering needs
Develop strong relationships with the team to support ongoing success by building trust, supporting collaboration, and assisting the team in becoming solution providers