Executive Assistant (6-Month Temp-to-Hire)

AKOYA•Washington, DC

9d•$60,000 - $80,000

About The Position

We are hiring an Executive Assistant to support the CEO & COO of Akoya. The Executive Assistant to the C-Suite is a high-impact, 6-month temporary-to-hire role providing senior-level administrative, operational, and strategic support to the CEO & COO. This position is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and is interested in the opportunity to transition into a permanent role based on performance and business needs. The Executive Assistant supporting the CEO & COO will be responsible for the following duties:

Requirements

Bachelor’s degree required
3+ years of experience as an Executive Assistant or similar role supporting senior executives
Exceptional organizational, time-management, and multitasking skills
Strong written and verbal communication skills
High level of professionalism, confidentiality, integrity, and discretion
Proficiency with Microsoft Office, Google Workspace, and scheduling tools
Excited by a fast-paced environment
Must be located in commuting distance of Pittsburgh or Washington D.C.

Nice To Haves

Experience supporting a company president, CEO, or C-suite executive
Experience in federal consulting is a plus
Project management or operations experience is a plus

Responsibilities

Manage complex, fast-changing calendars.
Assist with scheduling and managing meetings, booking travel, etc.
Prepare agendas, briefing materials, take high-level notes, and track action items
Flag important deadlines for things at risk
Delegate or escalate tasks depending on the urgency
Manage the daily schedules, ensuring meetings are being attended and updates to the schedule are sent to leadership as needed
Facilitate cross-functional collaboration by coordinating schedules and priorities
Coordinate executive-level projects, track deadlines, and follow up on action items
Draft, review, and manage email correspondence on behalf of the CEO & COO
Coordinate personal administrative tasks, such as scheduling personal appointments and arranging orders for personal items.
Manage daily timesheets, expense reports, and administrative tracking
Maintain organized filing systems (digital and physical)
Identify opportunities to improve processes, efficiency, and workflows
Represent the CEO & COO professionally in meetings and communications