Executive Assistant (FT- Hybrid)

JLM HR Consulting

1d•Hybrid

About The Position

JLM partners with several outstanding organizations across the DMV region, and our clients are actively hiring as we enter the new year. We are currently supporting a organization in its search for a highly experienced and proactive Executive Assistant. This hybrid position, based in the Washington, DC area, plays a pivotal role in supporting executive leadership, streamlining internal operations, and ensuring effective administrative operations at the highest levels. The successful candidate will thrive in a fast-paced, highly collaborative team. You must be able to: Effectively demonstrate excellent judgement and time management skills Maintain confidentiality Have the ability to multi-task and be comfortable with changing priorities Be flexible and willing to work non-traditional hours periodically Have prior experience supporting C-Suite executives

Requirements

Must be able to demonstrate a strong sense of accountability and attention to detail
Be able to think strategically and be pro-active in anticipation of challenges
Ability to establish and maintain professional relationships
Have a high level of self-awareness and adaptability
A minimum of 7 years of experience supporting C-Suite executives
Demonstrated ability to manage multiple priorities and the ability to work autonomously and within a team environment
High emotional intelligence, sound judgement, and a proactive mindset
Proficiency with various technology platforms including Microsoft Office, Zoom, Teams, Google Workplace and project management tools
Knowledge of CRM systems, social media tools and cloud-based collaboration platforms.

Responsibilities

Provide high-level administrative support
Have the ability to proactively manage priorities to optimize the CEO's time and focus
Serve as liaison between leadership and internal/external partners, ensuring seamless communication and alignment
Prepare and manage professional communications, reports and presentations to include but not limited to board decks, annual reports, newsletters, standard operating procedures, and strategic updates
Coordinate and support external engagements, speaking events and key partner interactions
Plan and coordinate domestic and international travel for staff
Conduct research in preparation for meetings as well as to support company initiatives and decision-making.
Serve as a point of contact for external vendors
Ensure tasks lists remain up to date and prioritized based on the CEO's needs and requests