Executive Assistant in Gainesville, FL

The Collier Companies • Gainesville, FL

5d • Onsite

About The Position

The Collier Companies is seeking an Executive Assistant! This is an on-site role, reporting out of The Collier Companies Florida Home Office in Gainesville, which offers beautiful natural areas, a temperate climate, and tremendous educational, cultural, and commercial opportunities. Gainesville was recently ranked as one of the top 10 places to live in the United States. The Executive Assistant position is a full-time support position that reports to the Vice President of Operations. This role’s primary responsibility will be to demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of fast paced environment and everchanging workload. The Executive Assistant will showcase strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external customers. You must be effective in planning, prioritizing, and executing tasks in a timely manner. You must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems.

Requirements

• 3+ years of experience supporting administrative functions at the executive level.
• Highly developed written communication skills, including report writing, presentations, email correspondence, and verbal communication skills.
• High proficiency with all tools in the Microsoft suite including Excel, PowerPoint, Outlook, Teams, etc.

Nice To Haves

• 1+ years in an assistant property manager role preferred.
• Entrata experience preferred.

Responsibilities

• Manage calendared anniversaries to include gifts and cards from the office of the Vice President.
• Able to manage bookings for travel arrangements including hotels and car rentals for various personnel.
• Capable of supporting events such as resident engagement and book club events for necessary tracking.
• Provide support for site audits, vendor compliance audits, site walks, and support new team member onboarding through onboarding and training.
• Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed.
• Ability to research, compile, and summarize complex and or large qualities of data into short work products.
• Maintain confidentiality in all aspects of team and company information.
• Management of multiple calendars for executive-level team members as well as providing meeting support for data collection and time management.
• Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Act as the first point of contact for elevated resident issues on behalf of the VP of Operations.

Benefits

• The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
• Up to 24 days off during your first year with annual increase!
• Stylish TCC logo attire provided
• Comprehensive Medical, Dental & Vision Insurance
• Group & Supplemental Life Insurance policy options
• Healthcare reimbursement account & legal services insurance.
• Industry education opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees